Administration Assistant III - Santa Monica Hospital Nursing Administration

We are seeking a highly organized and proactive Administrative Assistant III to provide administrative support to 4 to 6 inpatient units at Santa Monica UCLA Medical Center. As a member of the Nursing Administration department, you will manage multiple priorities, coordinate events, and support nursing leadership teams.

• Generate reports and maintain personnel records using systems like One Staff Scheduling, HR Tracking, and Evercheck.
• Coordinate travel arrangements and process reimbursements for nursing staff.
• Support meetings by scheduling, preparing agendas, attending, and documenting minutes.
• Assist with onboarding and transitioning of nursing staff and leadership.
• Serve as a liaison to the Chief Nursing Officer, Director of Hospital Administration and Executive Management.
• Ensure competency compliance and departmental updates in collaboration with Unit Directors and Clinical Nurse Managers.
• Act as  Authorizer and manage facilities and IT service requests to resolution.
• Plan and execute departmental events, retreats, and special projects.
• Mentor administrative support staff and facilitate copy center and EMPAC-related requests.
• Provide technical support and maintain proficiency in Microsoft Office Suite and other relevant systems.
• Perform additional administrative duties as assigned to support departmental operations.

Required

• Strong communication skills (verbal and written).
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and prioritize tasks effectively.
• Demonstrated ability to problem-solve and manage multiple projects.
• High level of professionalism and discretion in handling sensitive information.
• Strong interpersonal skills and ability to work collaboratively across departments.

Preferred

• Experience in a healthcare or academic medical center setting.
• Familiarity with nursing operations and administrative support in clinical environments.
• Experience with EMPAC, Travel Express, and other UCLA systems.

Salary Range: $30.36 - $43.49 hourly