Executive Assistant; Administrative Assistant III - Confidential

Executive Assistant (Administrative Assistant III - Confidential)

Santa Monica College

Salary: $81,636.00 - $99,228.00 Annually

Job Type: Full-time, Permanent

Job Number: _Promo AND Open

Location:

SMC District Offices, 2714 Pico Blvd. Santa Monica 90405, CA

Closing: 8/3/2026 11:59 PM Pacific

Executive Assistant to the Vice President of Human Resources. This position performs a wide variety of highly skilled administrative tasks in support of executive leadership in Human Resources, a fast‑paced, high‑volume, mission‑critical division of Santa Monica College. The executive assistant operates in an environment where professionalism, critical thinking, and communication skills are of paramount importance.

Administrative Assistant III – Confidential positions are required to develop or present management positions with respect to employer‑employee relations or duties that normally require access to confidential information that is used to contribute significantly to the development of management positions. The position is scheduled to work Monday through Friday, 40 hours per week, 12 months per year at the Santa Monica College District Office.

All candidates must have authorization to work in the United States; the District does not have the ability to provide sponsorship.

Our ideal candidate is a highly organized professional who takes pride in providing exceptional executive‑level support. They approach this dynamic role with a commitment to excellence and the initiative to work independently. They possess exceptional attention to detail, are an effective writer and communicator, are proficient in modern office technology applications, and have the ability to research, compile, and synthesize information from multiple sources.

They think critically, exercise sound judgment, and prioritize competing responsibilities while remaining flexible as priorities evolve. This person collaborates effectively with a broad range of internal and external stakeholders and navigates a complex organizational environment with an understanding of organizational structure and appropriate channels of communication. They are committed to valuing diversity and fostering an inclusive, respectful workplace, and handle confidential information with unwavering integrity and ethics.

In an effort to address budget shortfalls and ensure the long‑term financial health of the College, the Board of Trustees has approved cost‑saving measures for the 2026‑27 fiscal year that began July 1, 2026. These measures consist of two unpaid furlough days per month for management and confidential staff, which amounts to approximately a 10% salary reduction, and freezes in step and longevity advancement that will halt salary advancement for at least one year.

The posted salary for this role does not reflect the two unpaid furlough days per month that took effect on July 1, 2026. Please note that the District will continue to offer fully paid health, dental and vision benefits for employees and their eligible dependents.

• 18 paid holidays*
• 24 paid vacation days*
• 12 paid illness days*
• Fully paid medical, dental, and vision‑care coverage (including eligible dependents)
• Free mental health assistance through the Employee Assistance Service for Education (EASE) program
• Membership in the California Public Employees Retirement System (CALPERS)
• 5% increase in base pay for every 5 years worked with SMC, up to 40 years of service (suspended for the 2026‑2027 fiscal year by the Board of Trustees)
• Free Big Blue Bus access and monthly incentives for eligible employees through the Sustainable Transportation Incentive Program

* Benefits, holidays, vacation, and illness days listed above assume a 40‑hour per week, 12 months per year schedule. Benefits, vacation and illness days are prorated for other work schedules.

• Performs a wide variety of highly skilled administrative tasks independently; responds to correspondence relating to confidential and complex matters relating to the administrator’s program responsibilities and District policies and procedures;…