Office Services Associate

Office Services Associate

We are looking for an Office Services Associate to support daily administrative operations for a client site in California. This contract position plays an important role in keeping copy, mail, scanning, and front-of-office support services running smoothly in both physical and digital environments. The ideal candidate is organized, service-minded, and comfortable managing multiple priorities while maintaining accuracy, confidentiality, and a strong workplace presence.

Responsibilities:

• Manage incoming office service requests by recording work accurately, reviewing instructions, and confirming details before starting each assignment.
• Complete day-to-day copy, reprographics, mail, intake, and document handling tasks in accordance with established service standards and client expectations.
• Coordinate workload effectively to ensure assignments are processed in the right sequence and delivered within committed turnaround times.
• Communicate proactively with clients, team members, and leadership regarding deadlines, job status, or issues that could affect completion.
• Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep machines ready for use.
• Review completed work for accuracy and quality, while helping uphold consistent standards across team output.
• Handle sensitive materials with discretion and follow company and client policies related to confidentiality, security, and workplace procedures.
• Support additional site services such as reception, hospitality, audio/visual assistance, or other administrative tasks as business needs require.
• Lift and move boxes, paper, and mail items as needed, including materials up to 50 pounds on a regular basis.
• Use equipment and office resources responsibly to promote efficient operations and cost-conscious service delivery.