Executive Assistant – President​/COO, Events

• Assist the executive team with scheduling meetings, appointments, and travel arrangements
• Prioritize and manage multiple calendars to ensure time efficiency
• Coordinate internal and external meetings, ensuring all logistical details are handled
• Serve as a trusted steward of sensitive information by ensuring all confidential files and data remain highly organized and secure
• Be a point person for administrative projects- assisting with some, delegating tasks with others
• Proactively assess executive needs and assist to avoid bottlenecks
• Collaborate with executive leaders on the planning, organizing, and execution of functional events and off-site meetings
• Bring creativity and fun to all True Car events- internal and external- to delight customers, investors, and employees
• Manage vendor relationships, including negotiation of terms, invoicing, and performance tracking
• Work with cross-functional teams to ensure branding, invitations, and agendas are well coordinated and aligned to the event's goals

• Proven experience as an Executive Assistant or Administrative Assistant, Project/Events Manager, or similar role in a fast-paced, tech-focused, high-growth environment
• Comfortable with supporting multiple executives with various asks across a leadership team
• Strong organizational skills with the ability to multitask and prioritize effectively
• Drives operational projects from concept to completion through strategic planning, meticulous organization, and rigorous document tracking
• Mastery of complex scheduling and calendar management - leveraging technology to optimize and streamline scheduling
• Approachable demeanor with excellent written and verbal communication skills
• Highly proficient with productivity tools (Google Suite and Slack preferred) and using AI for research, communications, and ideation
• Strong vendor management and negotiation skills
• Ability to work independently as well as collaboratively in a team environment

Demonstrates expertise in executive support, project management, and event coordination, with a strong focus on organizational efficiency and effective communication. Proficient in managing multiple priorities while maintaining confidentiality and fostering positive vendor relationships.

• Executive Support
• Project Management
• Calendar Management
• Vendor Management
• Communication Skills

• Scheduling
• Event Coordination
• Document Tracking
• Multitasking
• Organizational Skills

• Approachable Demeanor
• Collaboration
• Creativity

• High-Growth Environment
• Tech-Focused
• Administrative Projects

• Google Suite
• Slack
• AI Tools