Administrative Officer 2

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Work Location:
Santa Monica, CA, USA

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday-Friday, 8:00am - 5:00pm

Posted Date

08/12/2026

Salary Range
: $32.2 - 51.36 Hourly

Employment Type

Duration

indefinite

Job #

32234

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The Department of Medicine is seeking an experienced and collaborative Administrative Officerto provide strategic administrative leadership and oversee the day-to-day operations of the department. The incumbent will manage a broad range of administrative functions, including finance, human resources, facilities, IT, and other operational services, ensuring efficient and effective support of the department’s academic, research, and clinical missions.

This position will play a key role in developing and implementing short- and long-term strategies, optimizing administrative processes, managing resources, and supporting organizational goals. The Administrative Officer will work closely with faculty and departmental leadership and provide direction and oversight through subordinate management staff to ensure the department operates effectively and continues to advance its mission. Key functions include, but are not limited to: serving as a Patient Services Representative (PSR) for physicians and behavioral health providers, providing executive assistance support to Medicine-Pediatrics leadership, clinical schedule verification and cross-checking, virtual clinic support, and meeting attendance/taking minutes.

Project assignments may be subject to change depending on operational needs.

Hourly range: $32.20-$51.36

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Required:

• Bachelor's degree in related areas and / or equivalent experience / training.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding time frames.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.