Executive Assistant

About Lincoln Avenue Communities

Welcome to Lincoln Avenue Communities (LAC)—a leading, mission-driven real estate private equity firm dedicated to strengthening communities through the development and preservation of affordable housing.

As a vertically integrated developer, investor, and long‑term operator, we deliver sustainable, high‑quality homes to lower‑ and moderate‑income individuals, seniors, and families across 33 states. Our growing portfolio—more than 200 properties and 30,000+ homes—reflects our commitment to long‑term impact, operational excellence, and resident well‑being.

LAC is proud to be recognized as an industry leader, recently ranked No. 1 on Affordable Housing Finance's 2025 AHF 50 list of top developers. Our approach combines strategic investment, thoughtful design, and community partnerships to deliver housing solutions that foster stability, opportunity, and resilience.

Beyond the day‑to‑day, LAC's double‑bottom‑line business model makes this an opportunity to work at an impact‑focused organization that is changing the lives of individuals, families, and communities across the country.

This position reports to a Vice President and is based at our headquarters in Santa Monica, CA. Our office follows a hybrid schedule, with a requirement of 4 days per week in the office.

• Individuals with EA experience supporting Financial Services, Private Equity, or Real Estate Development firms will be prioritized
• Candidates should have a California notary, or be willing to get one ASAP (we will sponsor this)
• Reminder that the work is 4 days per week in our Santa Monica office

• Manage complex, high-volume calendars and scheduling through Microsoft Outlook, balancing shifting priorities and competing demands.
• Review and help manage executive inboxes, including filing emails, tracking follow‑ups, drafting correspondence, and responding on executives' behalf with professionalism and sound judgment.
• Coordinate and obtain signatures—electronic and wet—for legal and other time‑sensitive documents across the firm.
• In collaboration with the other Executive Assistant, you will help drive deal closings by managing documentation workflows, notarization needs, and execution deadlines.
• Coordinate internal and external meetings, team events, and other key internal and external touchpoints.
• Track reports, maintain files, and capture meeting notes and follow‑up items as needed.
• Organize and submit expense reports accurately and on time.
• Arrange business travel, including itineraries, agendas, and supporting logistics.
• Conduct research and manage special projects as needed.
• Provide backup support for the broader Executive Assistant team regarding coverage.
• Assist with occasional light personal tasks, such as personal travel arrangements or reservations
• Use Gen AI tools thoughtfully to help draft communications, summarize information, organize content, and streamline day‑to‑day administrative work while maintaining strong judgment, accuracy, and confidentiality.
• Take on additional responsibilities and special assignments as needed

• Exceptional attention to detail and a strong ability to manage deadlines in a fast‑moving environment.
• A proactive, solutions‑oriented mindset and the ability to anticipate needs before they arise.
• Strong initiative and the ability to work independently while staying closely aligned with executive priorities.
• Excellent written and verbal communication skills, with the confidence to draft and respond to emails on behalf of executives.
• Comfortably manage executive inboxes with a high level of judgment, discretion, and professionalism.
• Experience or comfort using Gen AI tools to work more efficiently, improve organization, and support high‑quality output, paired with sound judgment around accuracy, confidentiality, and appropriate use.
• A sharp, polished, and highly professional presence.
• A positive attitude, strong sense of ownership, and a genuine willingness to jump in wherever needed.
• A service‑oriented approach and genuine enthusiasm for supporting a busy, high‑performing team.
• Strong organizational skills and the ability to juggle multiple…