Executive Assistant – Chairman

• Manage the Chairman's business calendar, meetings, appointments and conference calls.
• Coordinate with Dreamscape Learn executives, Board members and other internal and external stakeholders.
• Understand priorities, anticipate needs and proactively manage scheduling conflicts and follow-ups.
• Coordinate domestic and international travel, including flights, accommodations, transportation and itineraries.
• Prepare meeting materials, agendas, correspondence, presentations and other documents as required.
• Manage expenses, receipts and administrative records.
• Conduct research and assist with special projects as needed.
• Maintain professionalism, discretion and confidentiality in all interactions.
• Manage the Chairman's personal calendar, appointments, reservations and commitments.
• Coordinate personal and family travel.
• Support day-to-day management of the Chairman's Santa Monica residence.
• Coordinate household vendors, contractors, maintenance, repairs and service providers.
• Manage personal expenses, purchases, returns, deliveries, appointments and other administrative needs.
• Handle personal errands and occasional local driving.
• Research, coordinate and arrange personal projects, events, services and purchases.
• Anticipate needs and proactively resolve issues.
• Provide flexible, hands-on support across personal and professional needs.

• 5+ years of experience as an Executive Assistant, Personal Assistant, Household Manager, Family Assistant or in a similarly high-touch support role.
• Experience supporting a senior executive, founder, principal or high-profile individual strongly preferred.
• Exceptional organizational, calendar management and prioritization skills.
• Highly proactive, resourceful and able to anticipate needs and solve problems independently.
• Excellent judgment and demonstrated ability to handle confidential and sensitive information with absolute discretion.
• Strong written and verbal communication skills.
• Comfortable working autonomously and managing multiple professional, personal and household priorities simultaneously.
• Service-oriented and willing to take ownership of tasks both large and small.
• Ability to work in person in Santa Monica a minimum of three days per week, with flexibility based on the Chairman's schedule and needs.
• Valid driver's license and reliable transportation required.
• Flexibility to occasionally support time-sensitive matters outside standard business hours.
• Strong proficiency with Microsoft Office, Outlook, PowerPoint, Excel and other common productivity and scheduling tools.

Demonstrates exceptional organizational and calendar management skills while providing high-level support to senior executives. Proficient in handling confidential information with discretion and managing multiple priorities in both personal and professional contexts.

• Executive Support Experience
• Calendar Management
• Confidentiality and Discretion
• Microsoft Office Proficiency
• Proactive Problem Solving

• Calendar Management
• Expense Management
• Travel Coordination
• Research Skills
• Document Preparation

• Organizational Skills
• Communication Skills
• Service Orientation
• Proactivity
• Judgment

• Valid Driver's License

• Executive Assistant
• Personal Assistant
• Household Manager
• Family Assistant
• High-Touch Support

• Microsoft Office
• Outlook
• Power Point
• Excel
• Scheduling Tools