UHNW Personal​/Executive Assistant in Santa Monica, CA

Family Syllabus:

A globally recognized, high-profile individual based in Santa Monica is seeking an exceptional Personal/Executive Assistant to provide seamless support to both their professional endeavors and their family. The family has three children, ages 7, 5, and 2. This position is primarily based in Los Angeles, California, with approximately two months of travel and residence in the United Kingdom each year. The ideal candidate is highly organized, resourceful, and thrives in a fast-paced, ever-changing environment.

Impeccable discretion, sound judgment, exceptional communication skills, and the ability to anticipate needs before they arise are essential. A proactive, solutions-oriented mindset and a commitment to excellence in every aspect of the role are key to success.

The family is seeking an exceptional, highly organized, and discreet Private Personal Assistant & Executive Assistant to provide comprehensive support to a busy principal. Acting as a trusted right-hand, the successful candidate will manage complex, ever-changing schedules, coordinate personal and business appointments, and oversee all communications, including calls, emails, and other correspondence. Responsibilities include preparing meeting materials, itineraries, and briefing documents while liaising seamlessly with family members, management teams, agents, and external stakeholders.

The role also encompasses full lifestyle management, including personal administration, coordinating health and wellness appointments, arranging reservations and travel, sourcing luxury and bespoke items, organizing gifts, managing personal projects, and handling concierge-style requests with efficiency and discretion. In addition, the assistant will oversee the smooth operation of multiple residences, supervising household staff and coordinating with housekeepers, security teams, contractors, and service providers to ensure efficient day-to-day operations.

Duties include managing maintenance schedules, household projects, deliveries, and logistics, as well as organizing private events, family gatherings, and special occasions from concept through execution. The role also involves assisting with personal financial administration, including invoice management, expense tracking, bill payments, and liaising with accountants and financial advisers while maintaining accurate records. The ideal candidate will demonstrate the highest level of professionalism, discretion, and sound judgment, handling all confidential matters with absolute care.

The duties for this role include overseeing lifestyle and household management, coordinating events, handling financial administration, and executing concierge-style requests. The ideal candidate will act as a trusted right-hand, demonstrating exceptional professionalism, discretion, and sound judgment at all times. The schedule for this position is Monday through Friday, 9 am - 6 pm. Flexibility to support this family is key! The family travels both domestically and internationally, including extended summer stays in the UK.

Candidates should have prior travel experience and be comfortable being away from home for up to three months at a time. The salary is in the range of $100k to $120k DOE, with paid vacation, sick time, and holidays. A safe and reliable vehicle is required for this role.

This family is open to vaccinated and unvaccinated candidates.

This amazing position starts ASAP!

Minimum 5 years’ experience supporting a high-profile individual, UHNW family, celebrity, or principal

Previous experience as a Private PA, Executive Assistant, Family Assistant, or Chief of Staff is preferred

Exceptional organizational and time-management skills

Ability to multitask and prioritize effectively

Strong written and verbal communication skills

High level of discretion and professionalism

Experience managing international travel and complex schedules

Ability to work independently and take initiative

Flexible, adaptable, and solutions-focused

Comfortable working in a dynamic, fast-paced environment

Valid passport and ability to travel internationally

Willingness to relocate to Los Angeles Passport ready

Excellent references

Trust

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