Administrative Staff Assistant

Only the first 200 most qualified applications received will be accepted for further consideration.

The eligibility list that will be established from this recruitment will be used to fill any vacancies that occur throughout City departments during the life of the list. The current vacancy is in the Housing and Human Services Department.

Performs more complex clerical work of an administrative nature which includes responsibility for recommending a course of action to management in specified areas; gathering and evaluating data; and preparing and evaluating a variety of fiscal records.

Works under the general supervision of a professional, supervisory or management employee, who outlines work assignments and periodically reviews work in progress and upon completion. May train and coordinate the work of other clerical, as-needed or temporary staff, as assigned.

(Duties may vary depending on assignment)

Researches the less complex of administrative problems, conducts studies and surveys and produces reports recommending appropriate courses of action for solutions to problems.

Compiles various narrative and statistical agreements, statements and analyses, locates sources of information, devises forms to secure data and determines proper format of finished product; may assist an executive in carrying out an administrative function.

Interprets and applies rules, regulations and policies; revises, modifies and writes new policies and procedures; and keeps abreast of current developments, legal and otherwise in areas of specialty.

Acts as a resource to the public, City departments and other agencies on departmental programs and policies; assists in preparing and disseminating information on such and handles complaints and requests for information; prepares less complex reports, press releases, documents and correspondence and may make public presentations.

Prepares analytical reports on revenues and expenditures; compiles budget requests and recommends expenditure requests for designated accounts.

Performs difficult and complex clerical tasks including typing correspondence and reports; files and maintains materials; operates office equipment; processes forms, records and reports; responds to inquiries, requests and complaints and provides information, and/or makes referrals; arranges meetings and registers staff for conferences and prepares technical materials, as appropriate.

May represent supervisor at meetings.

Enters and reviews data and verifies input.

Performs other duties, as assigned.

Basics of public administration

Report writing

Public relations and area(s) of specialization

Modern office procedures, practices and equipment

Business English, spelling, and punctuation

Simple mathematics

Purposes, methods and practices of technical and financial recordkeeping

Recordkeeping principles and procedures

Effective customer service techniques

Communicate effectively both orally and in writing

Analyze information and assists in finding solutions to administrative problems

Act as a resource to supervisory/staff and department personnel

Keep abreast of current developments in area(s) of specialty

Prepare financial reports

Follow oral and written instructions

Perform mathematical computations

Set up and maintain filing and other recordkeeping systems

Establish and monitor office procedures and practices

Work in an ongoing confidential relationship with one or more specified management or professional positions

Establish and maintain effective and cooperative working relations with City employees and the general public

Work with persons from diverse social, cultural, and economic backgrounds as well as a variety of work styles, personalities, and approaches

Provide effective…