Administrative Coordinator
Listed on 2026-09-25
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Salary: USD
27 - USD
28 per hour
Location:
Santa Monica, CA
Pay: $27 - $28/hr
Schedule:
Monday-Friday | 9:00 AM - 6:00 PM
Work Setting: 100% Onsite
We are seeking a highly organized Administrative Coordinator to support senior leadership within IT and Procurement. This role will be responsible for calendar management, meeting coordination, executive communications, vendor scheduling, documentation, and cross-functional coordination across multiple departments.
ResponsibilitiesManage complex calendars and scheduling for leadership.
Coordinate meetings, prepare materials, and track action items.
Support communication between IT, Procurement, Finance, Legal, HR, Security, and external vendors.
Route approvals and ensure timely follow-up on key initiatives.
Maintain documentation, reports, and project trackers.
Assist with operational and administrative projects as needed.
QualificationsPrevious administrative, coordinator, or executive support experience.
Strong organizational and multitasking skills.
High attention to detail and ability to handle confidential information.
Proficiency with Microsoft 365 applications.
PreferredExperience supporting IT, Procurement, Finance, or Operations teams.
Familiarity with Service Now, , Docu Sign, Concur, SAP, or similar tools.
Experience with process documentation, SOPs, project tracking, or executive meeting preparation.
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