Human Resources People Operations Lead HRPO

Benefits

• Flexible schedule
• Opportunity for advancement
• Training & development

The Human Resources - People Operations Lead (HRPO) is a multi-functional leadership role responsible for managing HR compliance, payroll and administrative operations of the business. This all-inclusive position supports employee life cycle management, financial record keeping, and Beyond Karate’s (BK) organizational systems to ensure a smooth, professional, and values-aligned experience for staff and students alike.

Reports to:

CEO/ Owner

Job Type: Part-Time

Work Setting: 75% Onsite/25% Remote in Santa Monica, CA

Schedule:

Typically, Monday-Friday between the dojo’s business hours of 10 am-6 pm;
Once a month on Saturdays

• Human Resources - HR (People Operations)
• Manage all staff recruiting, onboarding, and offboarding processes
• Maintain accurate employee records with checklists, certifications, and personnel files, including employee conflicts and resolutions, communications, and HR-related conversations
• Coordinate performance reviews, staff development, and internal communications with the administrative team and/or Lead Instructors
• Ensure compliance with local labor laws, employment policies, external and crisis communications, and safety standards and certifications
• Review employee plans, including retirement, 401K, programs, and policies related to employee services
• Uphold a positive team culture that reflects the studio’s values and mission
• Financial Accounting (Payroll Operations)
• Strong knowledge of ADP and Quick Books, payroll accounting systems
• Maintain payroll records, deductions, and time tracking reports using accounting software
• Track revenue, vendor payments, and expense reimbursements
• Assist with bank reconciliations, tax preparation, and financial reporting with Bookkeeper
• Collaborate with the team, as needed, on all financial information related to the dojo
• Dojo Management (Studio Operations)
• Create, organize, and maintain standard operating procedures (SOPs)
• Maintain company files electronically in the secure portal/intranet
• Oversee all maintenance, security, video, and software upgrades, repairs, and enhancements for BK
• Manage/update internal HR and financial documentation for waivers, registrations, business licenses, insurance, permits and compliance
• Determine financial budgets according to costs, profits, and margins for the two dojos including and not limited to subleases for dojo space
• Support team members, as needed, especially the CEO, Program Manager, Office Manager, and Marketing with scheduling, staffing, payroll, communications, meetings, bookkeeper coordination and dojo operations, as needed

• Experience in HR functions, payroll administration, and business operations including management of contractual agreements with vendors
• Expertise in Microsoft and Google, especially Microsoft Excel, including pivot tables and visualizations. Other necessary tools include Microsoft Word, PowerPoint, and Microsoft and Google Analytical tools.
• Expertise in ADP (including benefits) and Quick Books are a must
• HR Compliance and HR law/regulations are a plus
• Knowledge of Wellness Living is a plus
• Experience with diverse youth programs and/or martial arts studio is a plus
• Detail-oriented, organized, and proactive self starter
• Strong written, oral, and interpersonal communication skills
• A background check is required for all personnel

• Integrity and confidentiality with sensitive information stored securely in BK electronic systems with policies around data security and storage necessary
• Collaborative spirit with diverse and neurodivergent team members and students as an individual contributor to the leadership team
• Able to multitask and problem-solve in a dynamic environment
• Team-oriented and aligned with the studio’s mission of growth, empowerment, purpose, and community

Starting pay $27/hr