Office Administrator Watersound Real Estate

Office Administrator Watersound Real Estate

Water Color
- Santa Rosa Beach, FL 32459

Position Type Full Time

Job Summary
- The Office Administrator will oversee the daily operations of the office and ensure a seamless and professional environment for agents, clients, and staff. This individual will provide administrative support to the Managing Broker and Marketing Team, while also serving as a key resource for agents. The ideal candidate is a team player with a service-oriented mindset, strong organizational skills, and a proactive approach to problem-solving.

Primary Responsibilities & Essential Functions
- Office Operations:
Serve as the first point of contact in the office, creating a professional and welcoming atmosphere for agents, clients, and guests. Manage day-to-day office operations, supplies, scheduling, and vendor relationships. Maintain office cleanliness, functionality, and readiness always. Agent Support:
Provide general administrative support to agents including printing, signage coordination, and listing paperwork. Assist with onboarding new agents and ensuring they are fully equipped to succeed Serve as a resource for technology tools and office systems Broker and Marketing Team Support:
Provide administrative support to the Managing Broker including scheduling, communications, and documentation Transaction and Accounting Support:
Create Commission Disbursement Authorizations (CDAs) for agent transactions Track and process transaction paperwork for compliance and recordkeeping Support basic accounting tasks related to transactions and office expenses in coordination with the finance department All other duties as assigned

Education and Experience
- Prior experience in real estate office administration or a similar operations-focused role preferred Strong computer proficiency and email communication skills Previous experience in a related field preferred

Knowledge, Skills, Abilities
- Detail oriented and thorough Ability to remain discreet and respect the privacy of guests Ability to perform consistent work to the highest of standards Ability to interact with guests in a pleasant friendly way Ability to multi-task and work effectively in a fast-paced environment. Exceptional organizational and time management skills Strong interpersonal and communication skills; a natural relationship builder Comfortable using standard office technology, with proficiency in Microsoft Office Suite and cloud-based platforms Familiarity with real estate software such as Bold Trail, Canva and electronic signature platforms a plus Attention to detail and ability to maintain confidentiality Positive, self-motivated, and adaptable in a fast-paced environment

Physical Demands
- Frequent standing, sitting, bending, and keyboarding Occasionally walking and climbing stairs Ability to lift and carry up to 25 lbs.

Working Conditions
- Primarily indoors, occasionally outdoors Environment similar to a professional office or front desk setting Possible exposure to a somewhat noisy environment