PBX Operator at Watercolor Inn

PBX Concierge at Watercolor Inn

Water Color Resort
- Santa Rosa Beach, FL 32459

Position Type Full Time

Job Summary
- The PBX Operator/Switchboard Operator serves as the first point of contact for all callers and guests seeking assistance. The role is responsible for providing prompt, courteous and efficient handling of all incoming calls, as well as assistance for outgoing calls which transpire through the PBX system. The PBX Operator/Switchboard Operator also plays an integral part in assisting with emergencies, (fire, medical, power/system failure) by contacting the designated personnel for immediate assistance.

Primary Responsibilities & Essential Functions
- Maintain knowledge of and comply with all departmental policies, service procedures, and standards

Maintain complete knowledge of correct maintenance and use of equipment

Maintain complete knowledge events, including but not limited to, scheduled daily activities, in-house groups, hotel extensions, all special requests, hours of operation for each outlet, features and services provided by the hotel, and all front desk operations

Always maintain positive guest relations.

Document and resolve guest complaints, ensuring guest satisfaction

Provide callers with accurate information on hotel facilities and services

Respond to all incoming telephone calls within 3 rings, using proper salutation and closing

Route callers to appropriate department

Monitor busy lines; check back with caller on hold to update status and offer to take a message or offer a callback

Take, record, and relay messages accurately

Access system to print guest messages on PBX printer and coordinate delivery with Bell Stand Accept, record and deliver wake-up calls

Assist callers with credit card, calling card, collect, overseas and person to person calls

Accept and process all guest requests including but not limited to, screening calls, do not disturb, call forwarding, and non-registered guest calls

Utilize property management software to handle guest inquiries

Assist with any front desk operations opening and closing tasks

Review status of assignments and any follow-up action with on-coming Operator Assist in emergency situations as central communication center for hotel

Assist as other duties are assigned

Education and Experience
- Sufficient education and literacy needed to identify and read product labels and to communicate with guests about job-related needs

Ability to read, write, speak, and communicate in basic English preferred

Previous phone customer experience preferred

Previous experience in a related hospitality position preferred

Knowledge, Skills, Abilities
- Detail oriented and thorough

Ability to perform consistent work to the highest of standards

Ability to remain discreet and respect the privacy of guests

Ability to interact with guests in a pleasant friendly way Ability to work in both a team environment and independently

Excellent time management skills

Must be a service minded individual with a positive attitude who truly enjoys helping others

Must be quick thinking and adept at handling phone calls

Background in the service industry heavily preferred

Physical Demands
- Walking, standing for long periods of time Lifting, bending, reaching as needed

Frequent keyboarding

Must be able to lift 25lbs

Working Conditions
- Primarily indoors

Possible exposure to extreme heat or cold depending on season

Possible exposure to a somewhat noisy environment

The above statements are intended to describe the general nature and level of work being performed and are not an exclusive list of all duties and responsibilities. The St. Joe Company/St. Joe Resort Operations reserves the right to amend and change responsibilities to meet business and organizational needs.