Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for managing high volume invoice processing while ensuring accuracy, timely payments, and exceptional customer service to vendors and internal business partners. This role supports intercompany transactions, vendor maintenance, email management, and issue resolution while maintaining strong working relationships across departments. The ideal candidate is detail oriented, organized, adaptable, and capable of balancing operational efficiency with a high level of professionalism and responsiveness.

Hybrid role:
Tuesday through Thursday onsite;
Monday and Friday remote optional.

• Process high volume invoices accurately and within established deadlines
• Review invoices for proper approvals, coding, and supporting documentation
• Manage intercompany invoice processing and reconciliation activities
• Research and resolve invoice discrepancies and payment issues
• Ensure compliance with company policies and accounting procedures
• Build and maintain positive relationships with vendors and internal stakeholders
• Provide professional, timely, and solution-oriented communication via email and phone
• Deliver a high level of customer service while balancing operational demands
• Collaborate with internal departments to resolve purchasing and payment discrepancies
• Support process improvement initiatives and departmental goals
• Adapt to changing priorities and assist team members when needed

• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem solving and analytical abilities
• Excellent written and verbal communication skills
• Customer service focused with strong relationship building abilities
• Ability to work independently and collaboratively within a team
• Proficient in Microsoft Office, particularly Excel and Outlook
• Experience with ERP/accounting systems preferred
• 1-3 years of Accounts Payable or related accounting experience preferred
• Experience with high volume invoice processing required