Administrative and Accounts Payable Specialist

3 days ago Be among the first 25 applicants

The Administrative and Accounts Payable Specialist ensures accurate financial records, supports board and committee activities, and manages facility operations.

Essential Duties and Responsibilities:

Finance

• Maintain accounts payable and credit card transactions/records in Quick Books
• Reconcile auto ACH payments and credit card transactions
• Create weekly A/P reports and pay bills weekly.
• Ensure credit card and accounts payable transactions are posted at month-end.
• Give list of month-end accruals to CFO for any missing monthly transactions.

Administrative

• Answer, screen and forward calls, or provide information to callers.
• Provide assistance and support to the NCBE Board, advisory and standing committees, members, and business partners.
• Schedule and confirm appointments.
• Maintain files and documentation.
• Assist with all NCBE Events throughout the year such as Crab Feed, Golf Tournament, Annual Appreciation BBQ, or when needed.
• Prepare legal listings for weekly Building News.

Facilities

• Schedule and confirm NCBE room rentals.
• Set-up Training Center, Board Room, and other conference rooms for seminars, workshops, and special meetings.
• Conduct and/or coordinate building and equipment management and repair duties.

Other duties as assigned

Qualifications

The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Education and/or Experience

• High school diploma or equivalent required
• 2+ years bookkeeping/accounting experience
• Knowledge of GAAP and general use of the principles of daily accounting procedures
• Knowledge of administrative and office procedures and systems
• Proficient in Quick Books with 2+ years of experience using the software
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Strong and accurate data entry skills
• Proficient in 10-key
• Ability to calculate figures and amounts such as discounts, interest, commissions, percentages
• Able to answer accounting and financial questions by researching and interpreting data
• Strong organizational and time management skills and ability to prioritize
• Professional telephone skills including active listening skills
• Ability to communicate effectively verbally and in writing
• Ability to interact with members, team members, board and committee members, and vendors in a professional manner
• Detail oriented
• Ability to build and maintain positive relationships
• Ability to multi-task between duties effectively
• Reliable, responsible, and dependable in fulfilling obligations

Physical Requirements

The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Constantly required to sit; constantly required to use hands to finger, handle, or keyboard; occasionally required to reach with hands and arms; occasionally required to stand and walk. Seldom lift up to 20 pounds.

The work environment is one generally found in a temperature-controlled professional office setting.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. Duties, responsibilities, and activities may change at any time with or without notice.

Application Instructions

To apply , please submit a cover letter and resume via email to Nicollette Weinzveg, Chief Program Officer,  by Friday, September 5, 2025.

• Seniority level
  
  Entry level

• Employment type
  
  Full-time

• Job function Administrative
• Industries Construction

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