Administrative Assistant II; DCGC

Dry Creek Rancheria Santa Rosa, CA 95403, USA

JOB SUMMARY
:
Responsible for the administrative support for the DCGC; ensuring that the department’s goals are achieved within the guidelines of all regulatory specifications.

• Provides administrative support to DCGC personnel as directed;
• Files administration and financial information, as well as, casino compliance documents;
• Provides updates to inventory status on administration supplies;
• Answers routine correspondence without supervisor’s involvement;
• Updates and maintains contract renewal schedule;
• Document control and routing of infrastructure and master plan construction for DCGC records.
• In the absence of the Office Administrator, attends and takes minutes of meetings, summarizes and types minutes of meetings and distributes minutes to appropriate personnel;
• Assists in processing and auditing of time sheets;
• Posts Accounts Payable as directed;
• Processes Payroll as directed;
• Runs errands as necessary;
• Assists Office Administrator in the purchasing coordination function when needed;
• May assist with travel arrangements for DCGC personnel;
• Assists with coding Accounts Payable in preparation for check runs;
• Coordinate and maintain office equipment system for Commission;
• Tasks as assigned by Commissioners and/or supervisor;
• Maintains strict confidentiality at all times;
• Meets the attendance guidelines of the job and adheres to regulatory, departmental and Tribal Office policies and procedures;
• Attends all required meetings and training;
• Places, accepts and screens telephone calls and refers calls to others as appropriate.
• Greets clients and visitors and directs to appropriate staff member.
• Provides information and assistance to clients and customers.
• Answers inquiries for the general public.
• Prepares and types correspondence, forms and reports.
• Assists with scheduling appointments for license applicants.
• Creates and maintains records for Gaming Machines.
• Organizes/disseminates incoming mail and internal memos and reports, sorts as to level of importance.
• Creates and maintains files and records, as required.
• Reviews Gaming Packets with prospective casino vendors and employees ensuring applications are complete.
• Adhere to Criminal Justice Information Services (CJIS) Policy and Procedures.
• Understanding of what DOJ BGC Compact Key Employees are and what tribal, federal and state laws require for them.
• Understanding of what NIGC Key and Primary Management Employees are and what tribal, federal and state laws require for them.
• Data entry, update and maintain spreadsheets.
• Update records in licensing management system.
• Create employee/vendor badges & tribal ’s with necessary software and camera system.
• Maintain all expiration dates for all active licenses as required per tribal, federal and state laws.
• Performs all other duties as assigned.

• High school diploma or equivalent (GED) required; college education preferred;
• Minimum of two (2) years prior secretarial/administrative experience required;
• Minimum of two (2) years prior bookkeeping experience required;
• Must possess strong communication, administrative and organizational skills;
• Knowledge of Business English, spelling and office procedures;
• Must have intermediate to excellent PC skills and knowledge of Windows based applications including MS-Office (Word, Excel), MS-Outlook and Adobe Acrobat; MIP software experience is preferred;
• Must be able to work independently with minimal supervision;
• Must be able to maintain a high degree of confidentiality with respect to all matters pertaining to the gaming enterprise business;
• Must be able to get along with co-workers and work as a team;
• Must present a professional appearance at all times;
• Must be able to read, write, speak and understand English.
• Experience in the area of Indian Affairs or Tribal government is preferred;
• Must have a valid California Driver's License (CDL);

• Must be able to read, interpret and understand laws, governmental regulations, procedures and other government communications and documents.
• Must be able to interact effectively with peers and build strong team relationships.
• Must be able…