Purchasing Technician

Join a talented team dedicated to providing essential services to our local community. NOW HIRING: PURCHASING TECHNICIAN Purchasing & Stores Division | Finance Department

The City of Santa Rosa is committed to building a workforce reflective of our community and establishing a lasting culture of equity and belonging within our organization. Our collective talents and expertise contribute to high-quality public services that support a vibrant, resilient, and inclusive City for our community and visitors. We celebrate a diverse workforce and welcome all qualified candidates to apply.

• A competitive total compensation package!
• Flexible schedule (9/80) available with management approval
• 12 paid holidays annually, plus 1 to 3 'floating holidays' per year, depending on start date and years of service
• $500 annually for wellness
• The City is a Public Service Loan Forgiveness Program (PSLF) Employer

In addition to offering a rewarding work environment, opportunity for career growth, and an excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, your choice between health plans, and top of the line employer paid (free to you) vision and dental coverage. More information regarding benefits associated with this position can be found on our Miscellaneous Employee Benefits page.

The Purchasing & Stores Division of the Finance Department is seeking qualified applicants to apply for the position of Purchasing Technician. This is a journey level technical position responsible for performing technical purchasing related work involving customer support for all departments in the City. The work involves conducting research and making recommendations, independently performing government solicitation processes for purchasing assigned items for all departments, and performing a variety of complex technical purchasing and administrative functions.

The ideal candidate will have at least two (2) years of professional experience providing complex clerical or high level administrative or project implementation support, with at least one (1) year of directly related purchasing experience. Ideal candidates will also have experience creating and modifying Excel spreadsheets, utilizing databases for data entry, research and reports, and independently managing multiple, ongoing projects and tasks with competing deadlines.

He or she will be skilled at explaining policies and procedures, and possess proven customer service and communication skills with both internal clients and the public. Coursework or training in public purchasing, business, marketing, or data analysis is highly desirable.

CURRENT CITY EMPLOYEES:
City of Santa Rosa employees who are interested in transfer or promotional opportunities are encouraged to apply.

Applicants possessing the MOST DESIRABLE qualifications will be invited to continue in a selection process that may consist of an application screening/scoring, an oral board interview, and/or another activity selected by the Human Resources Department. An eligible list will be established as a result of this selection process which may be used to fill future vacancies.

The following duties are considered essential for this job classification:

• Prepare and process assigned purchase requisitions
• Maintain current knowledge of trends and developments regarding governmental purchasing procedures, regulatory changes, and new technologies
• Provide analysis for pathway to procure items necessary for inventory replenishment
• Checks and reviews marketing sources and vendors to ensure most cost effective and competitive pricing for the purchase of commodities
• Accurately creates and maintains electronic and paper files and related documentation
• Bid and manage City blanket purchase orders
• Identify and contact prospective vendors to obtain price quotes and availability data
• Coordinate purchasing details with vendor, including but not limited to pricing revisions, order cancelations, discontinued items, acceptable substitutes, delivery date revisions, and invoice discrepancies
• Assist Buyers with workload by properly procuring assigned items
• Review purchase requisitions and field requisitions for accuracy, completeness and conformance with City policies
• Generate reorder report and required requisitions
• Compose memos and documentation in order to recommend or make award to most qualified vendor
• Provide analysis and combine or split orders to ensure efficiency and economy
• Generate and file departmental related reports or documents relating to the Department's purchasing function
• Track petty cash disbursements to employees and prepare pay requests
• Organize fiscal and calendar year-end inventory procedures
• Research and develop sources of supply for assigned commodities
• Prepare requests for payments against blanket purchase orders or contracts and for freight bills
• Gather data for,…