Court Legal Process Clerk I​/II

Position Summary

The Legal Process Clerk I is the entry level of the Legal Process Clerk series. Candidates are expected to start at LP I and promote to the Legal Process Clerk II level upon successful completion of the probationary period at 6 months.

Under direct supervision, this entry level clerical position performs a full range of specialized tasks, typically as a deputy clerk of the court, related to receiving, reviewing and filing court related documents, and explaining procedures and rules; and to perform other clerical duties in support of court operations.

Incumbents will be expected to gradually perform a broader range of duties with increasing responsibility and independence as experience is gained.

The Court Legal Process Clerk II is the journey/working level and is characterized by the performance of duties which require a working advanced knowledge of the methods and procedures applicable to various court assignments.

Incumbents perform a variety of legal support duties that do not require substantial courtroom work. Assignments may include, but are not limited to:
1) processing legal documents and providing assistance to customers filing paperwork in various court divisions such as Civil, Juvenile, Probate, Criminal, Traffic, or Family Law:
2) processing and coordinating potential jurors summoned for jury duty;
3) data entry/processing minutes/documents, and calendaring cases; or
4) records management, processing appeals, imaging court documents and maintaining exhibits.

• Performs routine legal clerical support work requiring some knowledge and understanding of court functions, policies and procedures within the area assigned; reviews documents, and verifies information;
• Assists the public and other agencies at court counters or by telephone or website;
• Receives and examines legal documents for accuracy, completeness and conformity to requirements; affixes seals and stamps to endorse, certify, and/or file documents;
• Prepares and maintains documents and exhibits; retrieves and delivers files and documents to court or appropriate parties;
• Enters codes and retrieves data from computer systems;
• Files and images court documents;
• Responds to record requests and makes copies as required;
• Provides information regarding court procedures; answers inquiries and explains legal filing processes;
• Verifies, enters, retrieves, corrects and updates information in manual or automated case management systems;
• At the direction of the judge, prepares and issues legal orders such as warrants, writs, orders, subpoenas, abstracts and other official documents on behalf of the court; recalls warrants, exonerates bail, prepares judgments, and dismisses or seals cases in accordance with established codes and court procedures;
• Prepares a variety of documents related to court operations including court minutes, court calendars, notices of hearings, court appearances, or petitions; and coordinates the flow of documents necessary for court assignments;
• Explains and accepts fines and fees; issues receipts and balances cash drawers;
• Performs duties in support of jury activities such as drawing jury pools, qualifying jurors, impaneling juries, keeping records on juror compensation;
• Performs other related duties as required

Any combination of education and work experience that would provide an opportunity to acquire the knowledge and abilities listed:

A typical way to obtain the knowledge and abilities required for the entry level position would be an educational level equivalent to a high school diploma or GED, and two years of general clerical experience in public sector, financial, legal, law enforcement or court setting. Two (2) years of college may be substituted for one (1) year of general clerical work experience.

BA or BS may be substituted for two (2) years of general clerical work experience.

• Understand, explain, and apply specific statutes, codes, laws, and regulations.
• Answer a variety of questions related to department programs, procedures or services.
• Maintain complex legal records.
• Assemble materials and prepare reports.
• Follow oral and written instructions and communicate effectively orally and in writing; locate, identify and correct technical inaccuracies.
• Work independently in performing assignments and in resolving problems and deviations.
• Use independent initiative and discretion in organizing work and carrying out instructions within a structured environment.
• Adapt to…