Administrative Assistant; Business Dev & Operations; Request

Administrative Assistant (Business Dev & Operations) - Part-Time

Location:

Santa Rosa, CA

Employment Type:

20 hours per week

Reports to:

Director of Business Development & Operations

• We are looking for an organized, proactive, and detail-oriented Business Development & Operations Team Administrator to play a key role in supporting the day-to-day activities of our Business Development and Operations teams.
• This is a highly collaborative role that combines business administration, team coordination, purchasing, budget support, communications, and operational organization. You will work closely with multiple internal teams and stakeholders, helping ensure that priorities move forward smoothly and efficiently.
• The ideal candidate is a dependable self-starter who enjoys bringing structure to a busy environment, can confidently manage multiple priorities, and takes pride in delivering accurate, high-quality work.

• Coordinate meetings, calls, events, travel arrangements, and other activities for the Business Development team.
• Manage purchase orders (POs) in accordance with established approval processes.
• Support team operating expenses (OPEX) tracking and management.
• Assist with regular list price and product-pricing updates.
• Help coordinate follow-up activities and ensure important actions stay on track.

• Provide administrative support for day-to-day business operations.
• Maintain accurate and well-organized electronic records, contracts, templates, and shared team documents.
• Support purchasing, invoice processing, expense reporting, and basic budget tracking.
• Partner with Finance, Legal, HR, Marketing, IT, and other internal teams to resolve requests and keep activities moving.
• Help document, streamline, and improve administrative procedures and operational workflows.
• Coordinate internal events, workshops, team meetings, and other business activities.
• Assist with special projects and ad hoc operational initiatives as needed.

• Manage calendars, meeting schedules, correspondence, and recurring team activities.
• Monitor shared inboxes and ensure requests are routed to the appropriate team member.
• Prepare polished documents, spreadsheets, reports, presentations, and other business materials.
• Support onboarding activities for new team members.
• Coordinate IT-related requests and help team members navigate internal policies and procedures.
• Manage logistics and other administrative needs across the team.
• Handle sensitive business and personal information with professionalism and discretion.
• Anticipate administrative needs and proactively resolve scheduling, coordination, and logistical challenges.

• Diploma or bachelor’s degree in business administration, management, communications, or a related discipline is preferred.
• 2–4 years of experience in administration, business operations, sales support, project coordination, or a related field.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Ability to prioritize competing demands and consistently meet deadlines.
• Proficiency with Microsoft Office, particularly Excel and PowerPoint.
• Comfortable working independently while collaborating effectively across multiple teams.
• Strong judgment, professionalism, and discretion when handling confidential information.

• Proactive and solutions-oriented
• Highly organized and detail-focused
• Professional, dependable, and accountable
• Commercially aware and business-minded
• Collaborative and service-oriented
• Adaptable and comfortable in a fast-paced environment
• Discreet and trustworthy
• A clear…