Administrative Assistant; Business Dev & Operations; Request

Administrative Assistant (Business Dev & Operations) - Part-Time

Location:

Santa Rosa, CA

Employment Type:

20 hours per week

Reports to:

Director of Business Development & Operations

• We are looking for an organized, proactive, and detail-oriented Business Development & Operations Team Administrator to play a key role in supporting the day-to-day activities of our Business Development and Operations teams.
• This is a highly collaborative role that combines business administration, team coordination, purchasing, budget support, communications, and operational organization
  . You will work closely with multiple internal teams and stakeholders, helping ensure that priorities move forward smoothly and efficiently.
• The ideal candidate is a dependable self-starter who enjoys bringing structure to a busy environment, can confidently manage multiple priorities, and takes pride in delivering accurate, high-quality work.

• Coordinate meetings, calls, events, travel arrangements, and other activities for the Business Development team.
• Manage purchase orders (POs) in accordance with established approval processes.
• Support team operating expenses (OPEX) tracking and management.
• Assist with regular list price and product-pricing updates.
• Help coordinate follow-up activities and ensure important actions stay on track.

• Provide administrative support for day-to-day business operations.
• Maintain accurate and well-organized electronic records, contracts, templates, and shared team documents.
• Support purchasing, invoice processing, expense reporting, and basic budget tracking.
• Partner with Finance, Legal, HR, Marketing, IT, and other internal teams to resolve requests and keep activities moving.
• Help document, streamline, and improve administrative procedures and operational workflows.
• Coordinate internal events, workshops, team meetings, and other business activities.
• Assist with special projects and ad hoc operational initiatives as needed.

• Manage calendars, meeting schedules, correspondence, and recurring team activities.
• Monitor shared inboxes and ensure requests are routed to the appropriate team member.
• Prepare polished documents, spreadsheets, reports, presentations, and other business materials.
• Support onboarding activities for new team members.
• Coordinate IT-related requests and help team members navigate internal policies and procedures.
• Manage logistics and other administrative needs across the team.
• Handle sensitive business and personal information with professionalism and discretion.
• Anticipate administrative needs and proactively resolve scheduling, coordination, and logistical challenges.

• Diploma or bachelor’s degree in business administration, management, communications, or a related discipline is preferred.
• 2–4 years of experience in administration, business operations, sales support, project coordination, or a related field.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Ability to prioritize competing demands and consistently meet deadlines.
• Proficiency with Microsoft Office, particularly Excel and Power Point .
• Comfortable working independently while collaborating effectively across multiple teams.
• Strong judgment, professionalism, and discretion when handling confidential information.

• Proactive and solutions-oriented
• Highly organized and detail-focused
• Professional, dependable, and accountable
• Commercially aware and business-minded
• Collaborative and service-oriented
• Adaptable and comfortable in a fast-paced environment
• Discreet and trustworthy
• A clear…