Executive Assistant

Location:

Santa Rosa, CA (Hybrid eligibility based on role)

Hours:

Full-Time, Non-Exempt (30–40 hours/week)
Compensation: $62,400 - $70,000/year FTE (depending on experience), benefits eligible

Reports To:

Executive Director
Final date to receive applications:
Applications reviewed on a rolling basis; open until filled.

We’re looking for an Executive Assistant to join our team!

The Executive Assistant provides high-level administrative and logistical support to the Executive Director and limited administrative support to the Director of Programs. This role helps ensure the leadership team can focus on strategic priorities by coordinating schedules, managing communications, preparing materials, and maintaining internal systems and documentation.

This position plays a key role in maintaining organizational flow, ensuring meetings, projects, and communications move forward efficiently.

In addition to executive support responsibilities, the Executive Assistant will also provide limited program and operational support to the center, including staffing the front desk approximately one day per week and assisting with program logistics when needed.

This role is ideal for someone who enjoys building order from complexity, thrives in fast-paced environments, and values both administrative excellence and community-centered work.

Please see full Job Description for details

Provide administrative and logistical support to the Executive Director.

Responsibilities may include:

• Managing calendars, scheduling, and meeting coordination
• Preparing meeting agendas, notes, and follow-up action items
• Assisting with email triage and prioritization when needed
• Coordinating logistics for board meetings and leadership meetings
• Maintaining organized digital filing systems and institutional documentation
• Supporting logistics for community meetings, trainings, and external partnerships

Help ensure strong internal coordination and communication across the organization.

Responsibilities may include:

• Tracking projects, deadlines, and deliverables across departments
• Supporting internal communications and information flow
• Assisting with documentation of organizational policies, procedures, and systems
• Support of coordinating logistics for staff trainings, retreats, and internal meetings
• Supporting onboarding logistics for new staff or volunteers

Provide limited support to programs and center operations.

Responsibilities may include:

• Staffing the center front desk approximately one day per week
• Greeting visitors and helping maintain a welcoming and affirming community space
• Assisting with program logistics or events when additional support is needed
• Helping fill short-term operational gaps during busy program periods

• Strong organizational and administrative skills
• Ability to manage multiple priorities and deadlines
• Strong attention to detail and follow-through
• Ability to handle sensitive information with discretion
• Comfort working in a fast-paced and evolving environment
• Commitment to LGBTQIA2S+ community care and belonging

• Experience supporting executives, leadership teams, or nonprofit organizations
• Familiarity with scheduling systems, CRM platforms, or project management tools
• Experience working with multiracial, multigender, multicultural, and intergenerational communities
• Knowledge of Sonoma County or the North Bay nonprofit landscape
• 100% employer-paid medical insurance for employee and dependents
• Paid Time Off (PTO):
• Years 0–2: 0.058 hours per hour paid (max 120 hours/year)
• Years 2+: 0.077 hours per hour paid (max 160 hours/year)
• 14 paid holidays
• Sick Leave, Bereavement Leave, and Parental Leave
• Ca…