Buyer, Business

We are currently accepting applications for a Buyer to join our collaborative, interdisciplinary team.

The Finance Department is seeking a Buyer to fill one full time vacancy in the Purchasing and Stores Division. Incumbents in this position purchase and arrange for the purchase of a variety of supplies, equipment and services used by the City of Santa Rosa, as well as provide technical support for procurement related activities.

• A competitive total compensation package!
• 12 paid holidays annually, plus 1 to 3 'floating holidays' per year, depending on start date and years of service
• $500 annually for wellness
• Unlimited free bus rides on City Bus and Sonoma County Transit
• The City is a Public Service Loan Forgiveness Program (PSLF) Employer

In addition to offering a rewarding work environment, opportunity for career growth, and an excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, your choice between health plans, and top of the line employer paid (free to you) vision and dental coverage. More information regarding benefits associated with this position can be found on our Miscellaneous Employee Benefits page.

The ideal candidate is a procurement professional who has experience executing a full range of services, supplies, equipment, materials, and minor public work for a government agency comparable to the City of Santa Rosa, or a large private organization with similar purchasing requirements for informal and formal bidding. The ideal candidate will have basic knowledge of ability to develop, negotiate, and administer a wide range of contracts for goods and services.

The ideal candidate will have outstanding written and verbal communication skills; experience writing a wide variety of purchasing related documents; superior customer service skills; and the ability to work cooperatively with internal City departments and external customers. The ideal candidate will also be proactive, possess strong organizational, analytical, and problem solving skills, and be self-motivated to learn City processes from the ground up.

The ideal candidate will also be proficient in the use of technology i.e. word, excel, PDF and Adobe Sign.

The following duties are considered essential for this job classification:

• Receive, examine and process departmental requisitions
• Accomplish the purchase of supplies, equipment and services used in City departments
• Solicit bids from vendors; conduct formal bid openings as assigned
• Prepare bid specifications and other necessary documents related to the purchase of services, supplies, equipment and materials
• Prepare written purchase recommendations following the opening of bids
• Compare costs and evaluate the quality and suitability of supplies, materials and equipment
• Analyze bids and quote and select appropriate vendors
• Maintain contact with vendors and evaluate vendor performance
• Administer contracts for purchase of supplies, equipment and materials
• Assist in the development and review of purchasing procedures and methods
• Expedite the delivery of goods
• Confer with departmental representatives to determine purchasing needs, specifications and areas of standardization
• Maintain working relationships with customers on matters relating to substitutions, equivalents, delivery schedules and vendor problems
• Keep informed of new products, market conditions, and current prices

In addition to the duties listed in the Essential Duties sections, each employee in this classification may perform the following duties. Any single position may not be assigned all duties listed below, nor do the examples cover all duties…