Administrative Assistant

Keysightis at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn moreabout what we do.

Ouraward-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions.

We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

Keysight Labs invents and delivers breakthrough, growth-enabling technology so Keysight can be first-to-market with solutions that extend our design, emulation, and test leadership. Labs hardware, software, and AI technologies enable Keysight solutions groups to more quickly create higher-value, seamlessly-connected solutions to accelerate our customers innovation.

This role is a Administrative Assistant position within the Keysight Advanced Technology Labs organization, supporting the Director of HFTC Operations

You will work day‑to‑day in close partnership with the Director and a Chief of Staff
, operating as a three‑person leadership support team that runs the Operations team and enables the Director to operate at maximum effectiveness. In this model:

• The Director sets direction and priorities
• The Chief of Staff acts as the Director’s operational and strategic extension
• The Administrative Assistant is the execution engine that ensures rigor, flow, coordination, and follow‑through across the director’s time, relationships, and operating rhythm

This is a hands‑on support role
, not a program management or business operations position.

• Provide direct, high‑confidence assistance to the Director of Operations, including:
  • Complex calendar management and meeting coordination
  • Domestic and international travel planning
  • Preparation and organization of executive‑level materials
  • Expense tracking, purchase requisitions, and approvals
• Partner closely with the Chief of Staff to support the operating rhythm of the Operations team, ensuring meetings, reviews, and commitments are well‑prepared and well‑followed‑up.
• Serve as a central point of coordination for the Director’s interactions with senior leaders, teams, and external stakeholders.

• Maintain accurate org charts
• Support smooth logistics for leadership meetings, reviews, and large forums (e.g., town halls), including Teams setup and coordination.
• Perform confidential administrative duties with discretion and professionalism.
• Identify opportunities to standardize and streamline administrative processes, templates, and workflows - using both traditional process improvement and AI‑enabled approaches.

This is a critical executive support role, requiring adaptability, professional demeanor and effective communication.

• 3+ years directly related experience in an executive support role
• Associate or bachelor’s degree; specialized training/certification is a plus
• Excellent judgment and discretion is an absolute necessity
• Strong office application skills, including MS Office suite business applications. Must be able to create and use documents of moderate complexity in Excel, PowerPoint, and Word. Other “table-stakes” tools skills include Teams, Zoom, Sharepoint, etc. Increasing leverage of AI tools such as MS Copilot and ChatGPT is expected.
• Ability to work independently as well as part of a team
• Excellent organization and time management skills
• Excellent interpersonal skills and a pleasant, positive demeanor
• A…