Purchasing Agent

City of Santa Rosa is seeking a PURCHASING AGENT

The City of Santa Rosa is committed to building a workforce reflective of our community and establishing a lasting culture of equity and belonging within our organization. Our collective talents and expertise contribute to high-quality public services that support a vibrant, resilient, inclusive City for our community and visitors. We celebrate a diverse workforce and welcome all qualified candidates to apply.

In addition to offering a challenging, rewarding work environment and excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, your choice of health plans, a flexible spending program, employer contributions to a Retiree Health Savings plan, and top of the line employer paid vision and dental coverage. More information regarding benefits associated with this position can be found in the Unit 18 MOU and on our Miscellaneous Employee Benefits Page.

• 13 paid holidays annually, plus 1 to 3 'floating holidays' per year, depending on start date and years of service
• Flexible schedule (9/80 or 5/8) with management approval
• $500 annually for wellness
• Unlimited free bus rides on City Bus and Sonoma County Transit
• The City is a Public Service Loan Forgiveness (PSLF) qualifying employer

Under direction of the Chief Financial Officer, the Purchasing Agent plans and manages the complete range of activities associated with City-wide procurement; centralized storage of supplies, materials, and equipment; and mail and courier services; and also plans and implements complex and sensitive purchases and contracts.

The ideal candidate will be a proactive, forward-thinking professional procurement manager with several years of experience in a complex public sector agency and:

• significant knowledge of principles, procedures, laws and regulations relating to public sector procurement and warehousing including requests for proposals and contract formulation and administration
• excellent communication, presentation, negotiation and interpersonal skills
• highly developed leadership and personnel management skills
• arelated Bachelor’s degree
• certification by a national purchasing organization such as the Universal Public Purchasing Certification Council or the National Institute of Governmental Purchasers

• Plan, organize, direct, and review the delivery of purchasing, central warehousing and mail/courier services to City departments;
• develop, implement, and review the goals, objectives, policies, procedures, and priorities within the section;
• supervise, train, evaluate and mentor subordinate staff;
• review and approve major purchase requisitions in conformity with established procedures;
• make or review major equipment purchases requiring formal bids; supervise perpetual inventory control and records system;
• prepare or review award recommendation staff reports for major purchases and make presentations to Council or Board of Public Utilities;
• review and publicly open bids;
• administer large, complex and sensitive service, supply and public works type contracts;
• establish and interpret policies and procedures related to purchasing, central stores services and mail/courier services;
• cooperate with other City officials to facilitate policy, procedural, and priority-related issues as they arise;
• direct the coordination of purchasing, central services and warehouse operations with City departments, divisions and sections, and with outside agencies;
• act as the City’s Disadvantaged Business Enterprise Liaison Officer

• analyze bids and make recommendations on major purchases;
• coordinate with other public agencies on cooperative purchasing programs;
• prepare periodic reports;
• meet with other City officials to develop specifications and provide assistance in the resolution of business problems;
• oversee the sale, auction, or disposition of surplus or obsolete items;
• maintain a procurement card program with appropriate controls, accounting and auditing procedures;
• make presentations to organizations and groups to explain and encourage participation in the City’s bidding process;
• and perform related duties as assigned.

Principles and practices of purchasing and procurement; fundamental product information relating to materials, supplies, and equipment used in local government, including various mail delivery…