Director of Artistic Operations

Job Title: Director of Artistic Operations

FLSA Status: Full-time/Exempt

Reports to: President & CEO

Santa Rosa Symphony is one of the Bay Area’s leading nonprofit performing arts organizations. With a $5 million operating budget, the Symphony – Resident Orchestra of Sonoma State University’s Green Music Center – presents over 40 performances along with a robust portfolio of music education programs that inspire and engage 50,000+ people annually. A member of the senior management team and a key liaison between the Symphony’s administration and musicians, the Director of Artistic Operations (DAO) oversees the planning and execution of all Symphony services, including orchestra, chamber orchestra, and chamber music.

The DAO is responsible for implementing the Symphony’s season schedule and ensuring all programs and services are produced smoothly, effectively, and efficiently. Reporting to the President & CEO, the DAO will work closely with the Music Director, Pops Conductor, and orchestra musicians, and will supervise the Personnel Manager, Orchestra Librarian, Production Stage Manager, and Concert Operations Assistant.

• Support the Music Director and President & CEO in implementing artistic planning for the Symphony’s annual programming, including the Classical Series, Pops Series, Snoopy Family Concert Series, Symphony specials, Symphony Uncorked summer series, and other community engagement and contracted booking services.
• Plan, administer, and supervise all concert production activities of the Symphony, including personnel matters and guest artist appearances, facilities use, equipment rental, staging and other logistical requirements; coordinate with venue personnel on these activities to ensure timely communication and successful execution of the Symphony’s production plans.
• Supervise ensemble setup for rehearsals and concerts, and consult with the Music Director, Pops Conductor, and other guest conductors regarding special setup requirements.
• Manage the Orchestra Librarian as they procure, prepare, and distribute scores and parts; ensure library budgets are accurately developed and adhered to and performance details reported to ASCAP, BMI, etc.
• Arrive backstage in a timely manner to check all preparations, inform orchestra personnel, stage technicians and venue staff of last-minute information, and determine actual starting time of concerts.
• Coordinate and implement arrangements for the recording of rehearsals and concerts, ensuring these activities are done in accordance with the Symphony’s Master Agreement with the Musicians Union Local 6 of the American Federation of Musicians and, when applicable, the Integrated Media Agreement.
• Ensure that concert-related agreements and invoices are accurate and submitted to the finance department for processing and payment in a timely manner.

• Prepare and maintain the orchestra’s master schedule in collaboration with the President & CEO and Music Director to achieve artistic goals and minimize scheduling conflicts with other organizations while maximizing services for the musicians and upholding requirements of the Master Agreement.
• Coordinate and assist the President & CEO in the scheduling and booking of the necessary facilities for rehearsals and performances.
• In collaboration with the Personnel Manager, serve as an important liaison between administration and musicians through communication, record keeping, interpretation of the Master Agreement, other personnel-related activities, and the fostering of a collegial and supportive work environment.
• Manage the Personnel Manager as they oversee the hiring of musicians for orchestra and other ensemble services, manage communications with the orchestra, prepare and maintain payroll reports and other records, and coordinate and administer auditions.
• Act as personnel manager on duty for services the Personnel Manager is unable to be present for.

• At the request of the Music Director and President & CEO, manage the engagement of guest artists and guest composers by determining availability, communicating…