Temporary Compliance Coordinator

Temporary Compliance Coordinator

Estimated timeline for this temporary position is 4-7 months

EXEMPT: No

SALARY LEVEL: $24.00 per hour

DEPARTMENT: ECE LOCATION: Santa Rosa Central Office and multiple offsite centers in Sonoma County

REPORTS TO: Assistant Director ECE HOURS
: FT-40 hours per week

Date: 2026 APPROVED BY: Human Resources Director

The Compliance Coordinator is responsible for ensuring full compliance with Office of Head Start regulations, including the Head Start Program Performance Standards (HSPPS), as well as State of California licensing requirements and agency policies.

This position will oversee the program’s compliance system, maintaining staff and site licensing files, program policies and procedures, supporting the implementation of a program monitoring system, supporting data‑driven decision‑making, and ensuring readiness for federal and state reviews. The role is critical in maintaining high‑quality services for children and families in Sonoma CAN.

• Maintain, organize, and monitor staff and site files to ensure full compliance with applicable licensing regulations, including California Department of Social Services Community Care Licensing Division and Office of Head Start requirements.
• Ensure all staff records are complete and current, including background clearances, fingerprinting, health screenings, immunization records, required certifications (CPR/First Aid, Mandated Reporter), education documentation, and ongoing professional development/training records (Child Plus).
• Oversee and maintain site licensing files, ensuring required documentation (facility licenses, waivers, fire clearances, safety inspections, emergency preparedness plans, child records, health and safety documentation) is up to date.
• Conduct regular internal file reviews and monitoring to identify gaps and follow up with staff for timely corrections.
• Provide technical assistance and training to site staff on compliance documents and licensing requirements.
• Serve as a liaison during licensing inspections, audits, and federal reviews, ensuring all required documentation is accessible and compliant.
• Develop and implement systems and tracking tools to ensure timely updates and ongoing compliance of all files.

• Support the implementation of an agency‑wide monitoring plan covering all service areas: ERSEA, Education & School Readiness, Health, Family & Community Engagement, Disabilities Services.
• Conduct ongoing monitoring activities including site visits, file reviews, documentation checks, and classroom and service area compliance reviews.
• Ensure timely follow‑up and resolution of findings and non‑compliances.

• Support staff in understanding compliance expectations and documentation requirements.
• Provide ongoing training and technical assistance to staff.
• Develop tools, checklists, and guidance documents to strengthen compliance practices.

• Ensure integration of compliance into daily operations.
• Support implementation of procedures across all program areas.

• Provide support in preparation for federal monitoring reviews (Focus Area 1 &
  2).
• Coordinate mock reviews and internal audits.
• Coordinate document collection and review logistics.
• Serve as a point of contact during monitoring visits.

• Support ECE leadership in planning processes, including program self‑assessment, strategic planning, and ongoing monitoring reports.
• Collaborate with leadership to implement quality improvement plans.
• Track progress on program goals and compliance indicators.

• Partner with service area coordinators and managers to address compliance gaps.
• Participate in HS‑EHS leadership team meetings.
• Support governance reporting (Policy Council, Board).

• Strong knowledge of Head Start regulations, performance standards and compliance.
• High level of attention to detail and organization.
• Strong data analysis and reporting skills.
• Ability to train, coach, and support…