Temporary Compliance Coordinator

Temporary Compliance Coordinator

Estimated timeline: 4-7 months
Salary: $24.00 per hour
Department: ECE

Location:

Santa Rosa Central Office and multiple off‑site centers in Sonoma County

Reports to:

Assistant Director ECE

Hours:

40 hours per week

The Compliance Coordinator is responsible for ensuring full compliance with Office of Head Start regulations, the Head Start Program Performance Standards (HSPPS), California licensing requirements, and agency policies. This role oversees the program’s compliance system, maintains staff and site licensing files, supports program monitoring, and ensures readiness for federal and state reviews, maintaining high quality services for children and families.

• Licensing Compliance & File Management:
  • Maintain, organize, and monitor staff and site files to ensure full compliance with licensing regulations, including the California Department of Social Services Community Care Licensing Division and Office of Head Start requirements.
  • Ensure all staff records are complete and current, including background clearances, fingerprinting, health screenings and immunizations, required certifications (CPR/First Aid, Mandated Reporter, etc.), education and qualification documentation, and ongoing professional development/training records (Child Plus).
  • Oversee and maintain site licensing files, ensuring required documentation is up to date (facility licenses and waivers, fire clearances and safety inspections, emergency preparedness plans, child records, health and safety documentation).
  • Conduct regular internal file reviews and monitoring to identify gaps and follow up with staff for timely corrections.
  • Provide technical assistance and training to site staff on compliance documents, documentation standards, and licensing requirements.
  • Serve as a liaison during licensing inspections, audits, and federal reviews, ensuring all required documentation is accessible and compliant.
  • Develop and implement systems and tracking tools to ensure timely updates and ongoing compliance of all files.
• Data Management & Analysis:
  • Oversee data accuracy in Child Plus.
  • Develop dashboards and reports to track compliance indicators.
  • Analyze trends and share actionable insights with leadership.
  • Support PIR, Community Assessment, Self‑Assessment, and Monitoring data.
• Monitoring System Oversight:
  • Provide support in implementing an agency‑wide monitoring plan covering all service areas: ERSEA, Education & School Readiness, Health, Family & Community Engagement, Disabilities Services.
  • Conduct ongoing monitoring activities including site visits (centers and home‑based programs), file reviews and documentation checks, classroom and service area compliance reviews.
  • Ensure timely follow‑up and resolution of findings and non‑compliances.
• Training & Capacity Building:
  • Support staff in understanding compliance expectations and documentation requirements.
  • Provide ongoing training and technical assistance to staff.
  • Develop tools, checklists, and guidance documents to strengthen compliance practices.
• Policy & Procedure Alignment:
  • Ensure integration of compliance into daily operations.
  • Support implementation of procedures across all program areas.
• Federal & State Review Preparation:
  • Provide support in preparation for federal monitoring reviews (Focus Area 1 &
    2).
  • Support conduct of mock reviews and internal audits.
  • Coordinate document collection and review logistics.
  • Serve as a point of contact during monitoring visits.
• Continuous Quality Improvement (CQI):
  • Support ECE leadership in planning processes, including program self‑assessment, strategic planning, and ongoing monitoring reports.
  • Collaborate with leadership to implement quality improvement plans.
  • Track progress on program goals and compliance indicators.
• Cross‑Functional
  
  Collaboration:
  
  
  • Partner with service area coordinators and managers to address compliance gaps.
  • Participate in HS‑EHS leadership team meetings.
  • Support governance reporting (Policy Council, Board).

Required

Skills and Abilities:

• Strong knowledge of Head Start regulations, performance standards and compliance.
• High level of attention to detail and organization.
• Strong…