Coordinator,Payroll Services Job Santee area,California USA,Accounting

Payroll Services Director

Under general supervision of the Director of Fiscal Services; organizes and directs the activities and operations of Payroll Services; performs complex accounting tasks, and statistical and financial analysis work related to the preparation of District payrolls; schedules, organizes, coordinates, reviews and participates in the preparation, processing, auditing and maintenance of the District's classified and certificated payrolls; trains, directs, and supervises assigned staff.

Examples of Duties/Responsibilities

Schedule, organize, coordinate and perform compilation, input, auditing, and reconciliation of District payroll transactions for certificated and classified employees including standard compensation parameters, timesheets, leave requests, withholding information, adjustments, and health/welfare and statutory benefit amounts

Coordinate with the Human Resources Department to ensure accurate, comprehensive, efficient, and timely entry of personnel data necessary for calculating pay for all types of employees

Coordinate the input, maintenance, and monitoring of financial, statistical, and demographic data necessary for accurate and timely processing of District payrolls

Analyze complex financial reports (e.g., labor distribution, payroll related data, contracts, IRS/State guidelines, etc.) for the purpose of assuring accurate program cost accounting fund distribution and calculations necessary for various components of payroll transactions

Coordinate with Fiscal Services staff to reconcile payroll records to position control records and ensure all payroll transactions are properly budgeted and accounted for

Analyze processes and procedures related to Payroll; make recommendations and enact changes to improve accuracy, efficiency, timeliness, completeness, and internal control

Communicate with administrators, personnel, and outside entities to coordinate activities, resolve issues and conflicts, and exchange information relative to data management and processing of payroll transactions

Identify measurement period and track hours for non-contracted employees to determine eligibility and benefits

Provide technical expertise and prepare salary and benefits cost analyses as requested for negotiations; interpret negotiated and contractual agreements for payroll and benefits purposes

Respond to inquiries, resolve issues and conflicts and provide technical information concerning related policies, procedures, guidelines, rules and regulations; resolve discrepancies with payroll, benefit providers, withholding, workers compensation and salary status

Train staff on use of various software and procedural systems

Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions

Perform other related duties as assigned

Qualifications

Knowledge Of:

• Advanced payroll and benefits functions of an educational organization

• Advanced principles and techniques involved in payroll preparation and processing

• Applicable laws, codes, regulations, policies and procedures

• Complex arithmetic calculations

• Financial and statistical record-keeping techniques

• Interpersonal skills using tact, patience and courtesy

• Operation of a computer and assigned software

• Oral and written communication skills

• Organization and direction of payroll operations and activities

• Organizational payroll policies and objectives

• Preparation of financial statements and comprehensive accounting reports

• Preparation, maintenance, verification and processing of payroll records, reports, and accounts

• Principles and practices of supervision and training

• Tax withholding, voluntary deductions, garnishments and supplemental insurance

Ability to:

• Analyze situations accurately and adopt an effective course of action

• Assure proper and timely resolution of payroll discrepancies, issues and conflicts

• Communicate effectively both orally and in writing

• Coordinate communications, information and personnel to assure smooth and efficient payroll activities

• Coordinate, oversee and participate in the preparation and maintenance of a…

Coordinator, Payroll Services