Coordinator, Payroll Services

Coordinator, Payroll Services

Santee School District BUSINESS SERVICES - Santee, California Open in Google Maps

Job : 5907623

Final date to receive applications: Sep 07, 2026 4:00 PM (Pacific Standard Time)

Posted: Aug 28, 2026 7:00 AM (UTC)

Starting Date: Sep 16, 2026

Under general supervision of the Director of Fiscal Services; organizes and directs the activities and operations of Payroll Services; performs complex accounting tasks, and statistical and financial analysis work related to the preparation of District payrolls; schedules, organizes, coordinates, reviews and participates in the preparation, processing, auditing and maintenance of the District’s classified and certificated payrolls; trains, directs, and supervises assigned staff.

• Schedule, organize, coordinate and perform compilation, input, auditing, and reconciliation of District payroll transactions for certificated and classified employees including standard compensation parameters, timesheets, leave requests, withholding information, adjustments, and health/welfare and statutory benefit amounts
• Coordinate with the Human Resources Department to ensure accurate, comprehensive, efficient, and timely entry of personnel data necessary for calculating pay for all types of employees
• Coordinate the input, maintenance, and monitoring of financial, statistical, and demographic data necessary for accurate and timely processing of District payrolls
• Analyze complex financial reports (e.g., labor distribution, payroll related data, contracts, IRS/State guidelines, etc.) for the purpose of assuring accurate program cost accounting fund distribution and calculations necessary for various components of payroll transactions
• Coordinate with Fiscal Services staff to reconcile payroll records to position control records and ensure all payroll transactions are properly budgeted and accounted for
• Analyze processes and procedures related to Payroll; make recommendations and enact changes to improve accuracy, efficiency, timeliness, completeness, and internal control
• Communicate with administrators, personnel, and outside entities to coordinate activities, resolve issues and conflicts, and exchange information relative to data management and processing of payroll transactions
• Identify measurement period and track hours for non-contracted employees to determine eligibility and benefits
• Provide technical expertise and prepare salary and benefits cost analyses as requested for negotiations; interpret negotiated and contractual agreements for payroll and benefits purposes
• Respond to inquiries, resolve issues and conflicts and provide technical information concerning related policies, procedures, guidelines, rules and regulations; resolve discrepancies with payroll, benefit providers, withholding, workers compensation and salary status
• Train staff on use of various software and procedural systems
• Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions
• Perform other related duties as assigned

• Advanced payroll and benefits functions of an educational organization
• Advanced principles and techniques involved in payroll preparation and processing
• Applicable laws, codes, regulations, policies and procedures
• Complex arithmetic calculations
• Financial and statistical record-keeping techniques
• Interpersonal skills using tact, patience and courtesy
• Operation of a computer and assigned software
• Oral and written communication skills
• Organization and direction of payroll operations and activities
• Organizational payroll policies and objectives
• Preparation of financial statements and comprehensive accounting reports
• Preparation, maintenance, verification and processing of payroll records, reports, and accounts
• Principles and practices of supervision and training
• Tax withholding, voluntary deductions, garnishments and supplemental insurance

• Analyze situations accurately and adopt an effective course of action
• Assure proper and timely resolution of payroll discrepancies, issues and…