AP Specialist

Job Description

The Accounts Payable Specialist I is responsible for processing supplier invoices, employee expense reports, and maintaining departmental vendor files in a high volume, multi-company environment. The position works under direct supervision following documented procedures to facilitate timely payments for all related companies. Essential Duties and Responsibilities

1. Invoice Validation & Entry

• Verify Accuracy of invoices
• Research & identify variances, seek resolution
• Confirm G/L account coding
• Properly enter invoice in financial system

2. Expense Reports

• Review for compliance with policy
• Audit within financial system

3. Maintain Invoicing Records

• Assemble invoice & support documentation
• Maintain orderly vendor files
• Audit support

4. Departmental

• Mailings/print postage and handling
• Support continuous improvement initiatives
• Special projects as needed
• Cross training to backup peer positions

Education and/or Experience

• High school diploma plus broad specialized training equivalent to 2 years of college
• 1 to 3 years of experience in a computerized accounting related environment with general ledger account coding
• Demonstrated basic level of skill with Microsoft Excel, Word, & Outlook

Language Skills

Ability to read, analyze and interpret invoice documents. Ability to communicate effectively with supervisor & peers.

Mathematical Skills

To perform this job successfully, an individual must have the ability to apply concepts such as fractions and percentages as related to billing or invoicing documents.

Reasoning Ability

To perform this job successfully, an individual must have the ability to define problems, establish facts and draw valid conclusions.

Physical Demands

This position requires:
Hearing, Seeing, Talking, Sitting, Standing, Reaching, and Bending

Work Environment

This position requires working in an office environment 100% of the time.