Public Utilities Administrative Specialist

Department:
Public Utilities


About Our Job


Are you an organized, customer-focused professional who thrives in a fast-paced environment? In this role, you will provide essential administrative support to the Public Utilities Department, helping ensure daily operations run smoothly and efficiently. Responsibilities include preparing business correspondence and reports, supporting budget and purchasing processes, coordinating contracts and records, and assisting with a variety of administrative functions that support both internal stakeholders and the public.

If you enjoy supporting critical public services and making a positive impact on your community, we encourage you to apply today!

Job Description:


About This Position

• Serve as a primary administrative liaison with County leadership, regulatory agencies, external organizations, and customers
• Coordinate complex calendars, meetings, and events, including scheduling, logistics, agendas, and meeting minutes
• Prepare, proofread, and manage correspondence, reports, presentations, and standard operating procedures
• Research, respond to, and resolve customer inquiries and concerns while providing exceptional customer service
• Assist with budget preparation, financial tracking, purchasing activities, invoice processing, and contract administration
• Manage public records retention, departmental communications, Contact Center knowledge base updates, and creative services requests
• Support emergency management operations, including disaster response activities and Continuity of Operations Plan maintenance
• Coordinate technology-related initiatives, including computer refresh programs, software administration, and electronic records management
• Facilitate human resources functions such as training coordination, ADA compliance support, and organizational chart maintenance
• Process Board and Contract agenda items while coordinating departmental projects, facility needs, inventory, and operational support activities

Work Hours: Monday - Friday, 8:00 a.m.

- 5:00 p.m.


About You


Minimum Qualifications:

• A High School Diploma or its equivalent AND
  two (2) to five (5) years of clerical, secretarial, and computer experience
• -OR-Acollege degree in Business from accredited college or university AND one year of clerical, administrative, and computer experience with some executive exposure

The ideal candidate has the following knowledge, skills, and/or abilities:

Please note that these are not requirements but bonuses for your consideration

• Knowledge of standard office procedures and composition of correspondence.
• Ability to provide excellent customer service under pressure in a fast-paced environment and establish and maintain effective working relationships with co-workers, supervisors, and customers. Intermediate accounting skills
• Knowledge of Microsoft Office 365.

Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for five (5) years.


About Everything Else


Starting Pay: $22.94/ hour


Employee Type:
Regular (Budgeted)

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team,
please click on this link to review the Required First Day Documents
You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://(Use the "Apply for this Job" box below).-documents

• If your position requires a Florida Driver's License, this must be one of your documents. (Your Florida Driver's License can serve as one of your documents listed in link above - List B Documents.)

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above - List C Documents.)

Benefits:

• Enjoy great benefits including Health,…