Administrative Specialist
Job in
Sarasota, Sarasota County, Florida, 34232, USA
Listed on 2026-06-28
Listing for:
Advance Staffing, Inc.
Full Time
position Listed on 2026-06-28
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Business Administration, Finance Assistant -
Business
Office Administrator/ Coordinator, Business Administration, Finance Assistant
Job Description & How to Apply Below
Order: 85779
Order Type :
Temp
Purchasing & Finance Coordinator
Temporary 4-Month Assignment
Location: Sarasota, FL
Pay Rate: $31.20/hr.
Schedule: Monday-Friday, 7:30 a.m. to 4:00 p.m.
Are you a detail-oriented professional with purchasing and finance experience who thrives in a fast-paced environment? We're looking for a highly organized Purchasing & Finance Coordinator to support departmental procurement activities, manage purchase orders, and ensure compliance with County purchasing procedures.
Job Duties
- Initiate and process new and revised purchase requisitions in accordance with County procurement policies.
- Verify vendor insurance requirements and ensure all required documentation is uploaded with purchase requisitions.
- Maintain purchase requisition tracking logs and monitor requests from initiation through purchase order completion.
- Understand and apply term contracts, TCAFs, departmental purchasing protocols, and procurement procedures.
- Monitor purchase orders, reconcile balances, and ensure accurate financial tracking.
- Prepare and process purchase order change orders as needed.
- Document final payments and coordinate the timely closure of completed purchase orders.
- Utilize Central Square FE, OnBase, and Clerk OnBase to track purchase orders, invoices, and change orders.
- Generate reports and reconcile purchase orders, vendor invoices, and payments using system reporting tools.
- Independently research issues, solve problems, and make sound decisions related to purchasing activities.
- Perform other duties as assigned.
- Experience in purchasing, procurement, finance, or accounting support.
- Strong understanding of purchase requisitions, purchase orders, and invoice processing.
- Excellent attention to detail and organizational skills.
- Ability to manage multiple priorities while meeting deadlines.
- Strong analytical and problem-solving abilities.
- Proficiency with Microsoft Office, particularly Excel.
- Experience with enterprise financial or procurement software is preferred. Experience with Central Square FE, OnBase, or similar systems is a plus.
- Excellent written and verbal communication skills.
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