Administrative Spec III

City Of Sarasota Building Services Clerk

To assist supervisor and/or department with a wide spectrum of clerical functions with a high degree of accuracy and neatness.

Essential Functions:

• Transcribes minutes of meetings and hearings.
• Develops final copy of a wide variety of correspondence and memoranda.
• Establishes and maintains cross-reference files and establishes file categories.
• Screens visitors, telephone calls and incoming mail, personally answering those inquiries that in the employee's judgment do not require the supervisor's attention.
• Makes appointments for the supervisor and reminds him/her of appointment or other matters that should be called to his/her attention; may manage calendar of supervisor.
• Prepares requisitions, vouchers, budget forms and other data.
• Handles confidential and other sensitive data.
• Acts as purchasing support for the department to which assigned.
• Creates accounting and budgetary reports; special reports; letters and other material.
• Maintains a system of files and records for department's use.
• Assembles and gathers data as requested.
• Types and compiles special reports.
• Edits correspondence for grammatical correctness and punctuation.
• Manages data related to personnel, runs reports, and takes action.
• Prepares redacted documents for Public Records requests.
• Completes data entry and manages data in assigned systems.

Minimum Qualifications:

• High School Diploma or GED,
• Three (3) years of general office experience utilizing clerical and computer-related skills,
• Or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities.

Job Based

Competencies:

• Working knowledge of modern office procedures, practices, and equipment.
• Knowledge of general office computer skills.
• Knowledge of English, arithmetic, and spelling.
• Knowledge of the operations of City government including city-wide computer programs.
• Ability to develop final copy for signature by the appropriate and respective supervisory personnel, utilizing either automated office equipment or transcription skills as required by the respective supervisor.
• Ability to follow complex oral and written directions.
• Ability to maintain complex clerical records and prepare reports from such records.
• Knowledge of basic cash handling and bookkeeping principles and procedures.
• Ability to establish and maintain effective working relationships with City officials, coworkers and the general public.
• Must have a high degree of clerical aptitude.
• Knowledge of the organization, procedures and divisions.

Responsibility:

Under the direction of and responsible to the Department Head or designated representative. Supervision may be exercised over subordinate clerical personnel or the preparation and completion of various projects as delegated.

Physical Requirements:

This is primarily office work requiring limited physical effort. Position requires visual acuity for reviewing, checking, preparing, and maintaining written and computer files. Incumbent is required to have sufficient hearing to accurately perceive information at normal spoken word levels. Manual dexterity to operate standard office, date entry, and word processing equipment is required.

Public Contact:

Considerable public contact; may act as representative of supervisor or Department Head.

Retirement Benefit:

The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit  Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email wn or via phone at .

For questions pertaining to general employment or job application status, please call , or email HR