Executive Assistant​/Office Manager

Manager, Office Services/Executive Assistant

Reporting directly to the Executive Vice President, the Manager, Office Services/Executive Assistant will be responsible for performing a number of administrative duties. Must be able to work with minimal supervision, is highly self-motivated, and displays professional maturity when dealing with company-related and confidential matters. Capable of managing their workload and prioritizing tasks in a fast-paced corporate environment handling multiple and competing priorities.

Administrative Support

• Undertake the tasks of receiving calls, taking messages and routing correspondence
• Maintain calendars, arrange meetings and appointments and provide reminders
• Manage travel arrangements for…
• Take meeting minutes and accurately transcribe notes
• Produce reports, presentations, and briefs
• Develop and carry out an efficient documentation and filing system
• Prepare various reports and information needed for business meetings
• Organize projects and provide follow-up
• Schedule on and off-site meetings including all logistical coordination
• Prepare and process expenses, purchase orders and invoices for…
• Limited travel is required
• Other duties as assigned

Confidentiality

• Assure discreet handling of all business matters.
• Ensure all information is sent in a secure manner

Education and Experience

• Bachelor's degree in arts, sciences, business or related field OR 5+ years' experience in any field managing projects, budgets, scheduling or related field.
• Five (5) to Seven (7) years administrative experience
• One (1) to Three (3) years minimum experience in Project Management or closely related field
• High proficiency with all MS Office applications:
  Outlook, Word, Excel, Power Point
• Outstanding organizational skills and ability to handle multiple projects
• Excellent customer service skills
• Project management and timeline management experience

Language Skills

• Ability to respond effectively to the most sensitive inquiries or complaints
• Ability to effectively present written and/or verbal information in a clear, concise manner within a cross-functional team environment
• Ability to read, analyze, and interpret complex documents

Mathematical Skills

• Ability to grasp and manipulate timelines as they relate to projects in order to be able to provide key milestone updates to team members

Work Environment

• This position requires working primarily in an office environment.

Location:

Sarasota, FL

Time Type:
Full time

Department:
Office Services