Finance & Strategy Coordinator - Business Professional II - R14410

Strategic And Business Planning And Performance Management

To provide professionally, advanced strategic and business planning and technical/analytical work coordinating and facilitating programs, projects, and initiatives for the Office of Financial Management Department and the Strategic Management Office. Work includes facilitation and coordination of departmental and organizational strategic planning including action items and performance measure management. Position also includes research and analysis, process improvement, project management, formulating and interpreting policy and procedures, and business-related functions.

This position exercises independent judgement and discretion for decision making. This position reports to the Department Director and works closely coordinating with Division Managers and the Strategic Management Office in implementation of departmental and organizational operations.

Job Description:

Process Improvement, Project Coordination, Special Projects and Department Support

Develops and implements program policies, procedures, and job responsibilities.

Identifies and addresses operational issues.

Creates and conducts enterprise-wide training.

Creates, facilitates and conducts departmental training.

Coordinates with external resources and vendors.

Manages Smartsheet sheets, work spaces, automations and forms.

Serves as department lead for  website and SharePoint, maintaining accurate, up-to-date information for internal and external users and incorporating best practices for transparency and accessibility.

Procures materials and services.

Initiates and prepares eGenda items including supporting documentation.

Develops and implements new and revised standard operating procedures and manuals.

Conducts regular audits and provides analysis and support.

Ensures compliance of regulatory and county principles, policies and practices.

Provides high level of performance data and gap analysis resulting in development of improvement plans for operations.

Assists in continuous improvement of systems and processes.

Builds strong internal relationships and partnerships within the community.

Proactively identifies trends/issues through statistical analysis, recommends strategic and operation changes for items needing attention.

Assists and supports special assignments including P-Card Administration, Surtax Referendum, preferred vendor program, and board assignments.

Prepares and analyzes complex financial reports.

Creates purchase requisitions, solicitation requests, and amendments.

Presents to external and internal groups.

Supports major initiative and board priority tracking.

Organizes meetings, prepares, and distributes correspondence, and assists in recruitment.

Serves as OFM eGenda coordinator for assigning items and Clerk OnBase invoice approver.

Assists with assorted tasks related to preparation of annual budget book.

Support of Department Director with special projects and day to day operations.

Strategic and Business Planning and Performance Management

Coordinate's preparation and implementation of strategic business plans for the Office of Financial Management and respective divisions.

Leads special projects and initiatives pursuant to guidance of Department Director, serving as project manager.

Serves as enterprise-wide strategy and performance program management liaison to all departments for the implementation and development of performance measures and objectives.

Participates in Action Item implementation, development, and evaluation for the Office of Financial Management. Manages monthly input and coordination of Action items for the Office of Financial Management.

Establishes performance measures.

Monitors program unit/program outcomes.

Researches and identifies business related trends, challenges, and opportunities for the department.

Enables successful preparation of all department's strategy reports during budget process.

Prepares comprehensive technical/statistical reports for Administration, Department Directors, Division Managers, and staff.

Special projects as assigned (i.e., participating/leading on PIT teams).

Work Hours:

Monday – Friday, 8:00 a.m. – 5:00 p.m.

About You

Minimum Qualifications:

A Bachelor's Degree from an accredited college or university in Public Administration, Business, Finance, or job-related field and two (2) years of job-related experience. OR

Six (6) years professional job-related experience can be substituted at management discretion for the required education. OR

Related professional program/project management may substitute for the required education at management discretion.

Job

Competencies:

Ability to collect and analyze financial data.

Ability to create and generate comprehensive reports.

Ability to prioritize, organize workload.

Ability to establish and maintain strong relationships.

Ability to communicate effectively.

Ability to organize and present information.

About Everything Else

Pay: $50,523.20 – $67,932.80

This Posting is currently Open Until Filled