Office Operations Coordinator

Timberline Wholesale is seeking a highly organized, proactive Office Operations Coordinator to serve as a key operational support leader in our growing business. This role is ideal for someone who thrives in a fast-paced environment, takes ownership of responsibilities, and enjoys improving systems and processes while maintaining a positive and energetic office culture.

We are looking for someone who doesn’t just complete tasks — but anticipates needs, solves problems, and helps drive efficiency.

The responsibilities listed below represent core daily functions of the position. In addition, this role will provide accounting support and may take on additional duties as our business continues to adapt to market conditions and operational needs. We are looking for someone flexible, growth-minded, and comfortable wearing multiple hats in a dynamic environment.

• Serve as the first point of contact for customers, vendors, and team members
• Assist and support customers in person and over the phone with professionalism and efficiency
• Manage front office operations and daily administrative functions
• Professionally handle incoming calls and route communication appropriately
• Oversee showroom presentation and organization
• Manage employee time clock systems and administrative tracking
• Assist with accounting tasks such as invoicing support, payment tracking, and financial record organization
• Coordinate service and warranty issues with vendors to ensure timely resolution
• Support the sales team with product procurement, pricing documentation, and marketing material.
• Create and maintain detailed price sheets and internal tracking spreadsheets
• Schedule and coordinate deliveries accurately and efficiently
• Identify opportunities to improve workflows and office systems
• Take on additional responsibilities as business needs evolve

• Strong proficiency in Microsoft Excel (including formulas and data organization) and Google Workspace
• Comfortable assisting with accounting and financial administrative tasks
• Strong customer service skills with a professional and friendly demeanor
• Exceptional organizational and time-management skills
• Ability to prioritize multiple projects while maintaining attention to detail
• Adaptable, resourceful, and solution-oriented
• Positive, energetic personality who contributes to a collaborative and enjoyable workplace
• Self-starter who takes initiative and ownership

• Competitive hourly compensation: $18–$24 per hour (based on experience)
• Full-time stability
• Consistent weekday schedule (no weekends)
• Opportunity to grow with an expanding company