Events Coordinator

Job Posting Title

Events Coordinator

Special Education

All Applicants

40

Exempt from FLSA

Oct 01, 2026

Expected to Continue Until Aug 31, 2027

UT MAIN CAMPUS

To plan, organize, and coordinate events from initial preparation through completion. The position ensures that logistics, scheduling, vendors, communications, budgets, and event details are managed efficiently and effectively. The Event Coordinator works closely with internal teams and external partners to ensure events run smoothly and provide a positive experience for attendees.

• Coordinate, organize, and facilitate all aspects of events including contracts and purchase orders with hotels and consultants, materials and supplies purchasing, all related travel arrangements and reimbursements, and final payments to fulfill grant and contract requirements
• Transactional support for grant managers across all research grants.
• Other duties as assigned.

• At least one year's experience as the Administrative Assistant level with a Bachelor's Degree or five years of clerical experience with a High School Diploma.
• Experience managing event logistics, including venues, catering, vendors, room setup, schedules, equipment, and materials. Experience coordinating with internal departments, external vendors, and event participants.
• Experience managing budgets, purchase orders, invoices, and event-related expenses.
• Strong organizational and time-management skills, with the ability to manage multiple events or projects simultaneously.
• Experience with event registration, invitations, communications, and attendee support.
• Proficiency with Microsoft Office, spreadsheets, calendars, and other event-management or scheduling systems.
• Ability to troubleshoot issues and make timely decisions during events.
• Experience preparing event timelines, checklists, reports, and post-event evaluations.
• Excellent written and verbal communication and customer-service skills.
• Relevant education and experience may be substituted as appropriate.

Knowledge of internal UT systems: DEFINE, FRMS, Contracts+, Point Plus

$50,000 + depending on qualifications

Typical office environment

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

A criminal history background check will be required for finalist(s) under consideration for this position.

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex.