Unit Clerk​/Scheduler

Job Details

Job Location:

CRC2 - SARATOGA, CA 95070

Salary Range: $24.00 - $26.00 Hourly

Under the direction of the Director of Nursing, the Scheduler is responsible for facilitating and coordinating the daily staffing and scheduling processes for CHONC to ensure that the appropriate staffing levels are achieved. This position is for Sunday & Monday.

• Sets up Daily Staffing sheet and enters known schedule changes prior to staffing a shift.
• Receives patient census and acuity information for each nursing unit.
• Maintains accurate data entry of staff activity per shift.
• Allocates float personnel and supplemental staff to provide adequate coverage to appropriate units.
• Follows and supports personnel policy and procedure, with guidance in interpretation from DON or Administrator.
• Works to meet the staffing needs of each department
• Identifies potential staffing shortages and advises DON
• Communicates changes to the daily staffing plan to the DON (sick calls, supplemental staff, A-days, etc.).
• Verifies list of employees scheduled to work based on computerized schedule against the unit's Master Schedule.
• Orients staff to staffing and scheduling processes.
• Performs other duties and projects as assigned.
• Develops computerized schedules for assigned nursing units based on established staffing patterns, policies, approved employee preferences and manager's request.
• Utilizes the computer for data entry/retrievals and development of schedules
• Revises and adjusts the schedule.
• Serves as a consultant to the DON in developing staffing patterns, creating flexible scheduling alternatives, and arranging for extended employee absence.
• Accurately maintains a record of all pertinent scheduling data and provided authorized personnel with information needed.
• In consultation with the DON, assists in developing a unit position control for forecasting staffing/scheduling needs.
• Updates computer personnel database based on management communication and/or Personnel Action Form changes (e.g., new hires, transfers, terminations, etc.).
• Performs other duties and projects as assigned.
• Answers questions regarding timekeeping procedures for all employees, including management staff.
• Orients staff members to changes in the policies and procedures related to timekeeping.
• Acts as liaison with Payroll Department for all payroll questions and problems.
• Provides managers with daily unplanned absence, activity and attendance reports

• This position is for Sunday and Monday availability
• High school diploma or equivalent required.
• Experience in scheduling and time and attendance tracking preferred
• Previous administrative experience in a healthcare environment preferred
• Ability to project a professional image.
• Knowledge of regulatory standards and compliance requirements.
• Knowledge of UKG/Kronos scheduling is a plus.
• Strong organizational, prioritizing and analytical skills.
• Ability to make independent decisions when circumstances warrant.
• Working knowledge of computer and software applications used in job functions.

• While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to toxic or caustic chemicals, risk of radiation and vibration.
• The noise level in the work environment is usually moderate.
• The employee must be able to work near other co-employees and concentrate efforts on tasks despite noise, interruptions, and general commotion.

Every effort has been made to make your job description as complete as possible. However, this in no way implies that these are the only duties you will be required to perform. The omission of specific duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position.