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Hub Administrative Assistant
Job Description & How to Apply Below
$26.92 - $31.31 per hour
* * Indicates the salary listed as per the OPSEU Collective Agreement.
Water is our business and our passion. The water professionals at OCWA know the value of water better than anyone. Our work benefits communities across Ontario every day. We also return treated, safe water back to lakes and rivers, respecting the environment and the communities we serve.
About the job
In this role, you will provide administrative assistance in support of all activities required for the Region, including producing correspondence and reports, responding to inquiries, arranging meetings, maintaining databases and filing systems, coordinating information, managing purchasing and accounts payable, following up with suppliers, correcting discrepancies, handling accounts receivable, monitoring documentation, as well as supporting attendance, payroll and human resources.
Knowledge
Excellent knowledge of office administration, procedures and processes.
Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles), accounts payable, attendance clerks/coordinator attendance, and payroll.
Excellent computer skills and ability to use word processing, spreadsheet and software (e.g., GP Dynamics, Microsoft Outlook, Word, Excel, PowerPoint, Lotus Notes, WIN, Internet).
Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts.
Knowledge of business processes to assist in the preparation of financial analysis and overall strategic business planning within the clusters and the Region.
Skills and abilities
Excellent planning, time‑management and organizational skills.
Excellent oral communication and customer‑service skills to liaise with clients, vendors and suppliers.
Good written communication skills for routine correspondence, meeting minutes and documents.
Strong analytical and evaluation skills to analyze data and prepare reports and summaries.
Excellent problem‑solving skills to support analysis of financial reports for operational planning and budgets.
Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
Ability to work independently and in a team‑oriented environment.
Availability to travel within the region as needed.
What’s in it for you
Flexible learning and development opportunities.
Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
A wide‑ranging compensation structure focused on pay for certification, on‑call pay, call‑back pay, overtime and overall responsible operator pay.
A defined benefit pension plan; comprehensive health plan; life and disability insurance.
Maternity and parental leave top‑up benefits, including for adoptive parents.
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