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Executive Coordinator – Cao Mayor's Office; opens in tab

Job in Warman, Saskatoon, Saskatchewan, S7W, Canada
Listing for: Huroneast
Full Time position
Listed on 2026-06-01
Job specializations:
  • Administrative/Clerical
    Business Administration, Office Administrator/ Coordinator, Administrative Management, Business Management
Job Description & How to Apply Below
Position: Executive Coordinator – Cao Mayor's Office (opens in a new tab)
Location: Warman

Located within the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples, the Town of The Blue Mountains is a four‑season community with stunning natural features, including the Niagara Escarpment, Beaver Valley and the Georgian Bay shoreline. Internationally recognized as a four‑season tourism destination, The Blue Mountains offers a high‑quality lifestyle that caters to families looking to build a solid foundation, adventurers looking to go off the beaten path and relaxation seekers taking in and experiencing the very best the area has to offer.

The Town is looking for people with a shared commitment to building a sustainable community, as well as shared values of integrity, inclusivity, excellence, accountability, and stewardship for the well‑being of our residents.

Come gain a unique experience in the 2nd fastest growing municipality in Canada!

Position Summary

Reporting to the Chief Administrative Officer (CAO), the Executive Coordinator provides high‑level executive coordination and strategic administrative support for both the CAO and Mayor. Serving as the central coordination point for executive operations and in providing support for corporate project oversight, this role enhances the CAO’s ability to focus on strategic leadership, corporate priorities, and community outcomes. The Executive Coordinator leads the coordination of Senior Management Team (SMT) activities, supports governance and Council processes, facilitates cross‑department communication, and contributes to organizational culture, employee engagement, and corporate initiatives.

The role requires exceptional professionalism, discretion, strategic awareness, and the ability to manage sensitive information while supporting seamless corporate operations.

Key Duties and Responsibilities
  • Executive Office Coordination
    • Coordinate the day to day operations of the CAO’s Office to ensure effective workflow and alignment with corporate priorities.
    • Manage the CAO and Mayor’s calendar, schedule, commitments, and competing priorities.
    • Anticipate information needs and ensure the CAO is fully prepared for meetings, events, and decision making.
    • Draft, edit, and manage confidential communications and correspondence on behalf of the CAO and Mayor.
    • Maintain CAO Office records and documentation in accordance with corporate records management policies administered by the Clerk’s Office.
    • Ensure confidentiality and proper handling of sensitive or proprietary information.
    • Support compliance with access and privacy legislation, including the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
  • Council and Governance Support
    • Collaborate with the Clerk’s Office to support the CAO and Mayor’s involvement in Council and Committee processes.
    • Coordinate the preparation, review, and submission of reports, briefing notes, and presentations from the CAO’s Office and the Administration Department.
    • Ensure CAO office workflows align with legislative requirements, governance protocols, and Council Staff Relations policies.
    • Promote transparency and adherence to proper information sharing practices between staff and elected officials.
  • Strategic Initiative and Project Coordination
    • Track and monitor progress on corporate strategic initiatives and priority projects led or overseen by the CAO.
    • Maintain dashboards and tracking systems for leadership commitments, action items, and cross department initiatives.
    • Coordinate interdepartmental meetings and corporate projects initiated through the CAO’s Office.
    • Conduct research and prepare background materials to support executive planning and decision making.
  • Meeting Support, Organizational Leadership & Corporate Initiatives
    • Support CAO and Mayor led committees and corporate working groups, including agenda development, minute taking, and action tracking.
    • Coordinate Senior Management Team (SMT) meetings and ensure timely follow up on action items.
    • Support the CAO in advancing organizational culture, employee engagement, and corporate wide initiatives.
    • Act as a coordination point between the CAO’s Office, Human Resources, and the Senior Management Team on employee engagement related…
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