Coordinator, Document Controls

The Opportunity

As a Document Controller on our engineering projects team, you will be central to information flow across a diverse portfolio ranging from small fast‑turnaround assignments to complex mega and major capital projects. This contract role requires document control expertise and systems knowledge to keep multidisciplinary teams aligned, our clients informed, and projects moving forward in a fast‑paced, constantly changing environment.

Ideal location: an AB or BC office
.

• Be accountable for document control across multiple concurrent engineering, EPC/EPCM and construction projects of varying size, scope and complexity, ensuring information is accurate, current and accessible.
• Set up, configure and maintain project document control environments in platforms such as InEight, Aconex, SharePoint and BIM 360
  , tailoring work spaces to client and project requirements.
• Maintain structured document numbering, metadata, workflows and revision control so project teams and clients can quickly find and trust the information they need.
• Process transmittals, submissions, reviews and approvals with a high degree of accuracy and speed, supporting tight project timelines and fast‑turnaround deliverables.
• Respond to internal and external document‑related queries, providing clear guidance on document control standards, processes and best practices.
• Perform quality checks on incoming and outgoing documentation to confirm alignment with templates, naming conventions and project standards.
• Safeguard version integrity by tracking revisions, managing superseded documents and supporting document‑related audits as required.
• Pivot quickly between priorities and projects, pausing work on one assignment and transitioning seamlessly to another as project needs evolve.

• Between 4 to 7 years of hands‑on document control experience in engineering, EPC/EPCM, construction or closely related industries.
• A proven track record managing document control for multidiscipline engineering environments (e.g., mining, oil & gas, power, infrastructure).
• Strong proficiency with document management systems such as InEight, Aconex, SharePoint and BIM 360
  , including setting up work spaces, workflows and permissions.
• Deep understanding of document workflows, transmittals, revision control and industry documentation standards, with the ability to tailor processes to client‑specific requirements.
• Exceptional attention to detail, organization and accuracy, with a focus on delivering the right information to the right people at the right time.
• Comfort working with minimal supervision
  , while maintaining proactive communication with project managers and engineering teams.
• Agility to juggle multiple priorities and switch tasks rapidly in response to shifting project demands and deadlines.
• Experience mentoring or coaching other document control professionals or project coordinators (an asset).
• Knowledge of ISO standards and audit processes
  , and how they relate to document control and records management, is considered an advantage.

Geographic ranges (annual salary):

• AB, BC, NT, NU, SK & YT: $57,500 – $76,200
• MB & ON: $52,500 – $72,300
• NB, NL, NS, PE, QC: $52,000 – $69,000

Disclosure: The final salary awarded may vary from the above range based on experience, qualifications, certifications, seniority, geographic location, and business needs.

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity.

• Job Identification 85399
• Posting Date 04/28/2026, 04:59 PM