Administrative Assistant

Position: Administrative Assistant )
Job Summary  The Administrative Assistant for the Early Learning & Childcare Centre is an important role at Hopes Home. They are responsible for the overall organization of the centre which helps to provide an inclusive and high-quality early learning program. Reporting directly to the Early Learning & Childcare Manager, the Administrative Assistant has a wide range of tasks that are significant to ensuring the effective and efficient operations of the centre.

In addition to the many administrative responsibilities, the Admin Assistant also engages with parents, staff and the children on a daily basis.
Responsibilities   Draft agendas and take meeting minutes
Assist in the Education Assistance Grant process
Complete government subsidy reports
Complete various business requirements for the centre including childcare/municipal licensing and records management
Support children in classrooms, be available for break coverage to ensure proper ratios, escort children to and from transportation and/or school
Communicate with staff, parents, and the Provincial team through various forms of communication
Communicate and collaborate with external contacts, including the Ministry of Education, government contacts, corporations, and donors
Handle all incoming communications including phone calls, responding to information requests, making appointments, and fielding inquiries
Open and prioritize mail
Collect payments and deposits upon enrollment
Maintain accurate records within databases
Anticipate requirements, ensuring efficient and effective workflow through the office
Complete month end financial requirements
Any other tasks as directed by the manager
Shifts   Monday to Friday
30 Hours per week

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