Administrative assistant

Overview

Languages:

English

• Bachelor's degree

1 to less than 7 months

Work must be completed at the physical location. There is no option to work remotely.

• Coordinate the flow of information within the team
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

• Google Docs
• MS Excel
• MS Outlook
• MS Power Point
• MS Windows
• MS Word
• Electronic scheduler
• Information technology
• Social Media
• MS Access
• MS Office
• Simply Accounting
• Google Drive
• Electronic mail

Work conditions and physical capabilities

• Ability to work independently
• Repetitive tasks
• Work with minimal supervision

• As per collective agreement

• Free parking available
• Learning/training paid by employer
• Team building opportunities