Senior Executive Assistant to CEO

Senior Executive Assistant to the CEO, FFUN Group, Permanent Full-Time
Have you ever color‑coded a calendar for fun?

Do you get a strange sense of satisfaction from turning chaos into order, catching things before anyone else notices them, and somehow knowing what needs to happen before anyone asks? We’re looking for the person who can keep up with a CEO who moves at the speed of a double espresso and a company that’s growing faster than we can hang new signs on buildings.

As our Senior Executive Assistant, you’ll be the organizer, problem‑solver, gatekeeper, and professional chaos coordinator behind the scenes. You’ll help keep priorities moving, calendars aligned, projects on track, and the executive office running smoothly.

If you’re organized enough to pack for a week‑long trip in ten minutes, can juggle twenty priorities without breaking a sweat, and secretly enjoy checking things off a list, we should probably talk.

What you’ll be doing

Own and manage the CEO's calendar, inbox, travel, expenses, contacts, and daily priorities, ensuring time is allocated effectively and strategically.

Act as a gatekeeper and trusted partner to the CEO by screening, prioritizing, and responding to requests while ensuring critical matters receive timely attention.

Prepare, draft, and coordinate executive communications, presentations, reports, agendas, briefing notes, correspondence, and meeting materials.

Track and drive follow‑through on executive commitments, strategic initiatives, action items, deadlines, and leadership priorities.

Anticipate needs, identify potential issues before they arise, and proactively implement solutions to keep priorities moving forward.

Research, gather, organize, and summarize information to support decision‑making, business planning, special projects, and confidential assignments.

Serve as a key liaison between the CEO, executive leadership team, business units, vendors, partners, and external stakeholders.

Coordinate leadership meetings, executive rhythms, company initiatives, and special projects while ensuring clear communication and accountability.

Plan and execute corporate events, leadership meetings, conferences, customer events, employee recognition programs, and other strategic initiatives.

Manage all event logistics including scheduling, vendor coordination, communications, materials, budgets, and post‑event follow‑up.

Own reputation management activities including customer escalations, online reviews, and other matters requiring executive visibility and resolution.

Coordinate the development and distribution of presentations, branded materials, internal communications, and executive‑level content.

Maintain and continuously improve systems, processes, templates, records, and administrative standards to support organizational efficiency.

Support personal and business‑related administrative matters for the CEO with professionalism, discretion, and confidentiality.

Safeguard confidential business, financial, legal, employee, and strategic information with the highest level of integrity and discretion.

What we’re looking for

Minimum 5 years of experience in an Executive Assistant, Senior Administrative Assistant, or similar role, supporting a CEO, President, Owner, or senior executive.

Experience coordinating executive calendars, meetings, travel, communications, events, and senior‑level priorities.

High proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, SharePoint, and Teams.

Experience with AI tools and productivity platforms would be considered an asset.

Strong business acumen with the ability to understand executive priorities, confidentiality, urgency, and organizational impact.

Excellent organizational and time‑management skills, with the ability to manage competing priorities, shifting deadlines, and confidential matters with accuracy and professionalism.

Strong written and verbal communication skills, including the ability to prepare polished correspondence, presentations, meeting materials, briefing notes, and follow‑up communications.

High attention to detail, sound judgment, initiative, and the ability to work independently with minimal direction.

Pro…