Procurement Specialist

Job Summary
Reports to the Senior Procurement Specialist. Under technical and administrative direction, performs intermediate level professional work in strategic procurement, public procurement policy, regulatory compliance, and centralized procurement activities. Performs a variety of assignments which include, but are not limited to, the procurement of goods, services, and construction, source-to-contract (S2C), and procure-to-pay (P2P). Conducts spend analysis, develops sourcing strategies, assesses market trends, and performs complex cost and price analysis.

Duties & Responsibilities

Ensures the timely procurement of goods, services, and construction in accordance with the corporate purchasing policy and protocols, Trade Agreements, and public procurement guidelines.

Plans, administers, and executes the source-to-contract (S2C) process, including preparation of RFx documents, reviewing specifications for policy and regulatory compliance.

Administers and governs the bid submission process; reviews and evaluates bid submissions for compliance; oversees the evaluation, contract award, supplier debrief process and protocols, facilitates bid protests and supplier suspension processes.

Ensures that the procurement process is followed as outlined in the RFx document; leads negotiations with suppliers on proposals and contracts, and that the evaluation and recommendation for award is in accordance with the RFx.

Prepares or oversees all correspondence related to the RFx including spreadsheets, letters, emails, reports, forms, notifications, and recommendations.

Under the direction of the Manager/Senior Procurement Specialist navigates the legal and operational challenges within the source-to-contract (S2C) and/or bid submission process.

Prepares or oversees the creation of SAP Outline Agreements and Purchase Orders; develop, recommend, and implement blanket or strategic purchase orders to assist with efficient and effective procure-to-pay (P2P) processes.

Reviews and issues purchase orders within delegated authority, monitor purchase orders, and expedite delivery.

Reviews and investigates delayed deliveries, cancellations and claims related to lost and damaged goods.

Provides guidance and recommends strategies to formulate strategic procurement plans to leverage spend, maximize buying power, and achieve positive social, economic, and sustainable procurement outcomes.

Research market sources and vendors to locate and ensure the most cost effective and competitive approach for the procurement of goods, services, and construction.

Participates in centralized corporate procurement initiatives and/or administration of contracts for assigned portfolio(s).

Organizes and chairs task groups including various Divisions/Departments with similar requirements to develop specifications for goods, services, and construction, conduct needs analysis, align requirements, and troubleshoot and resolve issues or constraints.

Identifies and develops vendor performance criteria, tracks and monitors vendor’s performance concerning quality of goods, services, and construction; provides inputs to, documents, and reports on supplier performance.

Responds to inquiries and communicates with City staff and suppliers on a variety of public procurement topics and/or issues; provides guidance, advice, and direction on the corporate purchasing policy and protocols.

Assists division, department, or corporate finance staff with procure-to-pay (P2P), purchase order, invoicing, and/or payment issues.

Perform other duties as assigned which are directly related to the major responsibilities of the job.

Qualifications
Education, Training and Experience Requirements:

Successful completion of a two-year post-secondary diploma from an accredited college or university in Business Administration, Operations, Finance, Accounting, or related field.

A Diploma in Supply Management from Supply Chain Canada (SCC) or Public Sector Procurement Program (PSPP) Certificate from The Procurement School.

Five years’ experience in Supply Chain Management with demonstrated ability in strategic procurement, category management, source-to-contract (S2C), and procure-to-pay…