Project Coordinator

We are seeking a Project Coordinator to support project delivery activities across multiple concurrent initiatives. This role is ideal for an organized, detail-oriented professional who enjoys coordinating stakeholders, managing project documentation, supporting business analysis activities, and contributing to successful project outcomes.

• Support project delivery activities across multiple concurrent projects, including schedule maintenance, status reporting, project documentation, action item tracking, milestone coordination, and delivery support.
• Coordinate and facilitate project meetings, workshops, stakeholder discussions, and planning sessions.
• Prepare agendas, document decisions, record meeting minutes, and track follow-up actions.
• Support requirements gathering activities by facilitating discussions, documenting business needs, capturing stakeholder requirements, and maintaining requirements documentation throughout the project lifecycle.
• Assist with scope definition and scope management activities, including documenting project objectives, business outcomes, assumptions, constraints, deliverables, and scope boundaries.
• Translate business discussions, stakeholder feedback, and workshop outcomes into project artifacts such as requirements, user stories, backlog items, acceptance criteria, risks, decisions, and action plans.
• Support Agile and hybrid delivery approaches through participation in backlog refinement, sprint planning, sprint reviews, retrospectives, roadmap discussions, and ongoing project planning activities.
• Assist with backlog management by organizing and maintaining epics, features, user stories, priorities, dependencies, and acceptance criteria.
• Build and maintain effective working relationships with stakeholders, project teams, business partners, vendors, and subject matter experts.
• Support project governance activities, including preparation of project status reports, governance materials, decision logs, RAID logs, governance presentations, and change requests.
• Support risk, issue, dependency, and change management processes through documentation, monitoring, escalation, and reporting.
• Contribute to project planning activities, including schedule development, resource coordination, milestone tracking, work planning, effort estimation support, and project administration.
• Prepare project metrics, dashboards, reports, presentations, and analysis to support decision-making and performance monitoring.
• Utilize Microsoft 365 applications and project management, work management, backlog management, and reporting tools.
• Apply strong organizational, analytical, critical-thinking, and problem-solving skills to support project delivery and manage competing priorities.
• Demonstrate business acumen and an understanding of how projects, technology initiatives, process improvements, and organizational change contribute to business objectives and strategic outcomes.

• 3 to 5 years of business experience supporting projects, programs, initiatives, organizational change efforts, or operational improvement activities.
• Experience in project coordination, project administration, PMO support, business coordination, business analysis, requirements coordination, or a related role.
• Experience supporting requirements gathering workshops, stakeholder interviews, process mapping sessions, backlog creation activities, or business analysis initiatives.
• Experience assisting with project planning, scheduling, governance reporting, risk management, issue management, and change management activities.
• Experience facilitating meetings, documenting decisions, tracking commitments, and coordinating follow-up activities among stakeholders.
• Knowledge of Agile, hybrid, and traditional project delivery methodologies.
• Experience using project scheduling, collaboration, reporting, and work management tools.
• Post-secondary education in Business Administration, Commerce, Project Management, Information Technology, Management Information Systems, or a related discipline, or an equivalent combination of education and experience.
• Progress toward or completion of a recognized project management certification such as CAPM, PMP, PRINCE2, Scrum, or Agile-related certification is considered an asset.

• Experience working with both Waterfall and Agile project delivery methodologies.

Symbiotic Digital provides the IT Experts you need that solve problems and get things done. See what the top 2% in their field can do for you. (Symbiotic Digital is a division of Symbiotic Group Inc.)

We serve customers in two ways, we provide:

• Digital Experts: IT Consulting expertise. Bright Minds That Produce Proven Results
• Recruitment:
  Find The Right People You Need

Serving IT & Business leaders, Symbiotic Digital provides a business system that enable us to provide the Expert Technical staff needed to solve challenging business and IT problems. IT leaders in the most reputable organizations in Canada have…