Human Resources Coordinator; Site

Reporting to the Sr. HR Business Partner with dotted-line reporting to the Project Management Team, the site-based Human Resources Coordinator provides hands-on, front-line human resources support at the Waasigan Project. The Human Resources Coordinator supports the full employee lifecycle at the project site, including craft recruitment, onboarding, day-to-day employee relations. Acting as the primary on-site HR contact, this role serves as a bridge between site leadership and the central HR team, ensuring the consistent application of HR policies, employment legislation, and Valard's standards.

Success in this role requires strong organizational skills, discretion, sound judgment, and the ability to work effectively in a fast-paced, field-based construction environment.

• Attend career fairs, present employment opportunities to Indigenous communities.
• Source local Indigenous candidates though employee contacts and Indigenous community contacts.
• Maintain a tracker with local Indigenous applicants.

• Prepare and send union dispatch requests
• Coordinate site-level onboarding for craft, hourly, and salaried personnel, ensuring a positive experience
• Coordinate offers, orientation training, and travel requests for new hires
• Assist candidates with onboarding and training inquiries
• Collect, verify, and process new-hire documentation, and required forms in accordance with legislation and Valard policy.
• Coordinate demobilization and offboarding for departing personnel.

• Ensure data integrity and timely entry of changes.
• Prepare routine HR correspondence, letters, and documentation as directed.

• Identify and resolve timekeeping discrepancies in coordination with supervisors and the payroll team.
• Respond to pay-related questions and escalating complex issues.

• Provide responsive, front-line support to employees and supervisors on HR policies, benefits, and procedures.
• Escalate employee relations matters, concerns, and complaints to the Sr. HR Business Partner in a timely and confidential manner.
• Support workplace investigations and corrective-action processes through documentation and administrative assistance as directed.
• Promote a respectful, inclusive, and engaged workplace culture at the site.

• Support compliance with federal, provincial, and local employment legislation, company policy, and any project-specific or collective agreement requirements.
• Prepare and distribute routine HR reports
• Coordinate with the Sr. HR Business Partner and head office HR team to ensure consistent application of HR programs and standards.
• Support alignment with Quanta Services Parent Company compliance policies and programs.
• Perform other duties as required.

• Working knowledge of core HR functions including onboarding, record administration, recruitment, and employee relations.
• Knowledge of Ontario employment legislation and standards
• General understanding of construction, electrical, or utility site operations and the field-based work environment.
• Knowledge of collective agreement provisions and unionized site requirements.
• Familiarity with HRIS platforms

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced site environment.
• Excellent interpersonal and communication skills, with a strong customer-service orientation toward employees and supervisors.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Sound problem-solving skills and a proactive, solutions-focused approach.

The HR Coordinator must maintain strict confidentiality in performing their duties and must also demonstrate:

• Honesty, integrity, and trustworthiness in all professional interactions.
• A respectful approach that includes cultural awareness.
• Sound work ethic, personal accountability, and results-oriented mindset.
• Flexibility and resilience in adapting to changing site conditions and priorities.
• Ability to remain calm and objective in high-pressure or…