Executive Secretary

To work at a leading educational organization that manages a group of international schools.

We are seeking a highly skilled Executive Secretary to support our executive management team in the dynamic field of market research. This pivotal role requires a proactive individual who is adept at managing complex administrative tasks while ensuring seamless communication within the organization.

In this position, you will have the opportunity to work closely with senior leadership, gaining invaluable insights into the market research industry. You will be part of a collaborative team culture that values innovation and continuous learning. Your contributions will directly impact the success of our projects and initiatives, making this a rewarding career choice.

Manage the executive's calendar by scheduling meetings, appointments, and travel arrangements, ensuring efficient time management and prioritization of tasks to align with business objectives.

Prepare and edit correspondence, reports, and presentations using advanced software tools, ensuring clarity and professionalism in communication with internal and external stakeholders.

Coordinate and organize company events, conferences, and meetings, overseeing logistics and ensuring all details are executed flawlessly to enhance company representation.

Act as a liaison between the executive and various departments, facilitating effective communication and collaboration across teams to support project initiatives.

Maintain confidential files and documents, ensuring all sensitive information is handled with discretion and in compliance with company policies and regulations.

Conduct research and compile data for reports and presentations, utilizing analytical skills to provide insights that support decision-making processes.

Leveraging technology to streamline processes and improve workflow.

Support the executive in strategic planning and project management activities.

• Exceptional organizational skills to manage multiple tasks and priorities effectively.
• Strong communication skills, both verbal and written, to convey information clearly and professionally.
• Proficiency in office software applications, including Microsoft Office Suite, to produce high-quality documents and presentations.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent problem-solving skills to address challenges and find effective solutions in a fast-paced environment.
• Strong interpersonal skills to build relationships with internal teams and external partners.

Female (Saudi or any Arab nationality only)

Minimum of two years’ experience in the same field, working directly with a CEO in a company with no fewer than 50 employees.

• Fluency in both Arabic and English (written and spoken).
• Has own transportation and is willing to travel as needed.
• High level of professionalism in performance, good communication skills, and a neat appearance.
• Punctual, able to work under pressure, and comfortable working in a mixed-gender environment.