Vendor Qualification & Tender Management Specialist

The Vendor Qualification & Tender Management Specialist is responsible for managing the company’s vendor registration, prequalification, and compliance activities across Saudi Aramco and other client platforms. The role also oversees the end-to-end tender management process, ensuring timely submission of bids, maintaining compliance with client requirements, and supporting business development initiatives to maximize new business opportunities.

• Manage company registration and prequalification on Saudi Aramco and other client/vendor portals.
• Maintain and update company profiles, commercial registrations, licenses, certifications, and mandatory documents.
• Ensure continuous compliance with client qualification requirements.
• Monitor qualification status, portal notifications, and document expiry dates.
• Coordinate with internal departments to collect technical, commercial, financial, legal, and HSE documentation.
• Submit and follow up vendor qualification applications until approval.
• Maintain accurate records of registrations, certifications, and compliance documents.
• Build and maintain strong relationships with client vendor management teams.

• Administer company accounts on Saudi Aramco and other customer portals.
• Ensure company information remains current and compliant.
• Monitor new registration opportunities, qualification updates, and portal announcements.
• Resolve portal-related issues and coordinate with client support teams when required.
• Monitor tender portals and identify new bidding opportunities.
• Review tender documents and evaluate commercial and technical requirements.
• Coordinate with engineering, estimation, procurement, finance, HSE, QA/QC, and management teams to prepare complete bid submissions.
• Prepare tender documentation, commercial proposals, and compliance matrices.
• Ensure bids are submitted accurately and before deadlines.
• Manage tender clarifications, addenda, and client communications throughout the bidding process.
• Maintain a tender tracking system covering opportunities, submissions, awards, and feedback.
• Support contract award documentation and post-award administrative activities.

• Ensure full compliance with company procedures and client requirements.
• Prepare periodic reports on vendor qualification status, tender activities, success rates, and upcoming opportunities.
• Recommend improvements to registration, qualification, and tender management processes.

• Bachelor’s degree in Business Administration, Engineering, Supply Chain Management, or a related field.
• 3–5 years of experience in vendor registration, supplier qualification, and tender management.
• Practical experience with Saudi Aramco supplier portals is highly preferred.
• Experience with other client portals such as SABIC, SEC, NEOM, Royal Commission, Ma’aden, and similar organizations is an advantage.
• Strong understanding of procurement and tendering processes.
• Excellent English and Arabic communication skills.
• Advanced proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.