Church Office Manager​/Church Administrator

Job Summary

Trinity Lutheran Church in Sauk Rapids is seeking a friendly, organized, and dependable individual to serve as our Church Office Manager / Church Administrator. This position supports church operations, worship preparation, communications, and ministry activities while serving as a welcoming presence to members and visitors.

The ideal candidate will demonstrate strong people skills, organizational ability, sound judgment, and proficiency with office technology. Prior administrative or church office experience is helpful. Applicants should be committed Christians who are comfortable supporting the ministry and mission of an LCMS congregation.

Salary range: $34,000–$40,000 plus benefits, depending on experience and qualifications. This full-time position also offers future growth potential into Church Administrator responsibilities.

Essential Qualifications

The successful candidate will demonstrate:

• Excellent people and communication skills with a friendly, welcoming demeanor
• Strong organizational and time management abilities
• Ability to manage multiple projects and deadlines simultaneously
• Sound judgment, discretion, and the ability to maintain confidentiality
• Attention to detail and accuracy
• Ability to work independently while collaborating effectively with pastors, staff, volunteers, and church leadership
• Strong computer and office technology skills, including word processing, databases, spreadsheets, email, and presentation software
• Ability to adapt to changing priorities and seasonal ministry demands
• A servant-minded attitude and appreciation for the mission and ministry of the church

Primary Responsibilities

• Serve as the primary point of contact for office communications, including phone calls, emails, visitors, and mail
• Maintain office files, calendars, room reservations, and church records
• Coordinate building maintenance requests and communicate with contractors and the property committee
• Maintain office equipment and office supply inventory
• Support pastors, staff, ministry leaders, and volunteers with administrative needs
• Prepare weekly worship bulletins, announcements, connect sheets, and presentation slides
• Coordinate worship support materials for baptisms, confirmations, funerals, weddings, and special services
• Maintain sponsorship schedules for altar flowers and radio broadcasts
• Support livestream, screen presentation, and worship preparation needs
• Assist with seasonal worship preparations including Lent, Holy Week, Advent, Christmas, and Easter
• Maintain and update designated church website pages
• Prepare and distribute newsletters, calendars, announcements, and congregational communications
• Coordinate mailings to shut-ins and congregation members
• Assist with social and ministry communications as needed
• Maintain membership database and official church records
• Process membership transfers, baptisms, confirmations, marriages, and funerals
• Prepare certificates and official documents
• Compile attendance and statistical reports
• Complete annual denominational and church reporting requirements
• Assist with financial administration, including deposits, bill payment processing, payroll coordination, and financial recordkeeping
• Prepare monthly financial reports and maintain supporting documentation
• Support budget preparation and financial tracking
• Coordinate online giving records and contribution reporting
• Maintain accurate filing and organization of financial records
• Assist with scheduling volunteers, lectors, shut-in visits, and ministry support teams
• Support new member reception and assimilation activities
• Coordinate appreciation and recognition materials for volunteers and ministry participants

Preferred Qualifications

• Prior church office, nonprofit, school, or administrative experience preferred
• Familiarity with church management software and database systems helpful
• Experience with desktop publishing, website maintenance, and communications preferred
• Basic bookkeeping or financial administration experience preferred

Work Environment

This position requires regular interaction with congregation members, staff, volunteers, and community visitors in a professional and compassionate manner. Flexibility is important, as ministry schedules and seasonal church activities may occasionally require adjusted priorities or additional support.

Growth Opportunity

This position offers the opportunity for professional growth into expanded leadership and operational responsibilities, including the potential to advance into a Church Administrator role upon successfully mastering the responsibilities of the Office Manager position.

Pay: $34,000.00 - $40,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Retirement plan

Work Location:

In person